Executive/Admin Assistant

4 weeks ago

New York, New York, United States American Express Full time

You Lead the Way. We've Got Your Back.

With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you'll learn and grow as we help you create a career journey that's unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.

At American Express, you'll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company's success. Together, we'll win as a team, striving to uphold our company values and powerful backing promise to provide the world's best customer experience every day. And we'll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.

Join Team Amex and let's lead the way together.

Launched in 2012, Amex Offers is a digital advertising platform that connects Merchants and brands with the tens of millions of American Express Card Members across the globe. The Amex Offers team develops strategic marketing partnerships that deliver unique differentiated value for Merchants and Advertisers to reach these high-spending Card Members in the digital channels where they engage with American Express, delivering deep insights and maximizing results.

How will you make an impact in this role?

Executive Assistant to the VP, AmEx Offers Analytics & Merchant Insights and VP, AmEx Offer Sales & Sourcing will be responsible for providing an exceptional standard of support for VP and team, will work autonomously and efficiently, anticipating the leader's needs and 'connecting the dots' behind the scenes. This role is a critical member of the broader team who provides organizational support and ensures that the team's logical needs are met and helps to promote a positive atmosphere and work culture.

Looking for candidate that is highly energetic, organized, flexible and credible and used to work in a fast, and at times high pressure environment with numerous conflicting priorities.

Managing complex calendar management using high levels of integrity, managing across senior business partners, dispersed locations and differing time zones. Managing overall logistical management including arranging meeting rooms, video and audio conferencing as well as coordinating team meetings, activities, ticketing events and other events.Booking complex international travel itinerary with knowledge of AMEX travel booking tools, preferred vendors, and associated policies.Ensuring timely preparation and processing of expense reports; tracking and processing of invoices; review expenses submitted to leader and highlight any out of policy spend. Organizing new start first days (in NYC), workstation, stationery, and all HR/PeopleSoft administration. Helping to co-ordinate recruitment and development activities. This extends to handling organization charts and team rosters. In conjunction with other Executive Assistants, organize and coordinate activities associated with Town Halls, Senior leader updates and other related analytic & sourcing projects. Minimum QualificationsExcellent communication skills, both written and oral; strong interpersonal, influencing, and collaborating skills. Ability to work under pressure, to tight deadlines and with strong attention to detail. Strong maturity with ability to effectively prioritize multiple VP office responsibilities.Ability to work under minimal direction, manage multiple priorities, make sound decisions, and maintain discretion and confidentiality of sensitive information.Team player who is dependable and enthusiastic.Proficiency in Microsoft outlook and Microsoft Office, including Word, Excel and PowerPoint. Strong working knowledge of virtual meeting tools and platforms preferred.Proficiency in American Express applications included but not limited to Concur Expense Management, Ariba Buyer, her, Payroll, and the IT Service Catalog. Salary Range: $24.05 to $48.10 hourly + bonus + benefits The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors. We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include: Competitive base salaries Bonus incentives 6% Company Match on retirement savings plan Free financial coaching and financial well-being support Comprehensive medical, dental, vision, life insurance, and disability benefits Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) Free and confidential counseling support through our Healthy Minds program Career development and training opportunities For a full list of Team Amex benefits, visit our Colleague Benefits Site. American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for this position. US Job Seekers/Employees - Click here to view the "Know Your Rights" poster and the Pay Transparency Policy Statement. If the links do not work, please copy and paste the following URLs in a new browser window: to access the three posters.

  • Executive Assistant

    3 weeks ago

    New York, New York, United States BCforward Full time

    Executive AssistantBCforward is currently seeking a highly motivated Executive Assistant for an opportunity in New York, NYPosition Title:Executive AssistantLocation: New York, NYAnticipated Start Date: 09/03/2024Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date.Expected...

  • SharePoint Farm Admin

    1 month ago

    New York, New York, United States New Millennium Consulting Full time

    Job Title:SharePoint Farm AdminJob Location:New York, New York (3 days/week onsite)Job Type:Contract long termA global investment bank is seeking a SharePoint Farm Admin to join their New York office. The seasoned SharePoint Farm Admin will SharePoint Servers, troubleshoot issues, monitor system performance and provide technical support. Primary focus as...

  • Executive Administrative Assistant

    2 months ago

    New York, New York, United States BC Forward Full time

    Executive Administrative AssistantBCforward is currently seeking a highly motivated Executive Administrative Assistant for an opportunity in New York, NY 10001 Position Title: Executive Administrative AssistantLocation: New York, NY 10001 Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed...

  • Executive Assistant

    3 days ago

    New York, New York, United States Net2Source Inc. Full time

    Administrative Support SpecialistThe ideal candidate will possess high standards, excellent communication skills, and the ability to take initiative, prioritizing daily tasks with ease. A strong ability to manage multiple responsibilities and meet deadlines will ensure success in this dynamic role.Key Responsibilities:Manage multiple calendars, creating,...

  • Executive Administrative Assistant

    2 months ago

    New York, New York, United States AlixPartners Full time

    At AlixPartners, we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve. By understanding, respecting, and honoring the needs of our employees, clients, and communities, AlixPartners actively...

  • Admin Asst Role

    3 months ago

    New York, New York, United States Mitchell Martin Inc Full time

    Our Client, offers digital production services in video production, is seeking an Admin Asst RoleLocation: HybridPosition Type: ContractJob Requirements:Our new space is a co-working space on 25th Street between Lex and Park Ave. It's called Neuehouse, it's just for creative companies so the vibe is very arty (just sharing so we get someone who will feel...

  • Administrative Assistant

    3 weeks ago

    New York, New York, United States Chocolat Restaurant and Bar Full time

    Chocolat Restaurant and Bar Chocolat Restaurant and Bar New York, NY New York, NY Full-time Full-time $18 - $21 an hour $18 - $21 an hour Proven experience as an administrative assistant or office admin assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS...

  • Strategic Account Executive

    1 week ago

    New York, New York, United States Jan Robert Executive Search Full time

    Company Overview: Jan Robert Executive Search is recognized as a premier recruitment consultancy, specializing in the strategic placement of candidates across various sectors, including permanent, contract, temporary, and interim roles globally.Position OverviewAs a leading executive search firm, Jan Robert Executive Search is dedicated to assisting...

  • Executive Assistant

    1 month ago

    New York, New York, United States Addison Group Full time

    The ideal candidate will provide top-level assistance for high level executives.They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf.Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.Aid executive in preparing for...

  • Executive Assistant

    4 weeks ago

    New York, New York, United States Arbol Full time

    Arbol is a global climate risk coverage platform and FinTech company offering full-service solutions for any business looking to analyze and mitigate exposure to climate risk. Arbol's products offer parametric coverage which pays out based on objective data triggers rather than subjective assessment of loss. Arbol's key differentiator versus traditional...

  • Executive Administrative Assistant

    3 weeks ago

    New York, New York, United States American Express Full time

    You Lead the Way. We've Got Your Back.With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you'll learn and grow as we help you create a career...

  • Executive Assistant

    2 months ago

    New York, New York, United States Avant Creative Full time

    Avant Creative Avant Creative New York, NY New York, NY Part-time Part-time $30 an hour $30 an hour 5 days ago 5 days ago 5 days ago About us FOUNDED IN 2022, AVANT CREATIVE, AN EXPERIENTIAL CREATIVE AGENCY, IS FOCUSED ON THE IDEA OF PURPOSEFUL AND NARRATIVE-DRIVEN STRATEGIES AND STORYTELLING.WE GO BEYOND TRADITIONAL MARKETING TO DESIGN MULTI-SENSORY...

  • Executive Assistant

    2 months ago

    New York, New York, United States United Talent Agency Full time

    UTA seeks an executive assistant to support a Senior Vice President on the People and Business Partnerships Team in our New York office. The Executive Assistant will use independent judgment to coordinate and schedule meetings, manage various employee processes, organize and prepare collateral, and other special requests. Qualified candidates must have prior...

  • Executive Assistant

    3 weeks ago

    New York, New York, United States Barclays Full time

    We are seeking a highly motivated and experienced professional to join our team an Executive Assistant. In this role you will be supporting several bankers in our Healthcare Investment Banking team, assisting with managing calendars, booking travel and expense reports.You may be assessed on the key critical skills relevant for success in role, such as risk...

  • Senior Administrative Assistant to CEO

    4 days ago

    New York, New York, United States Northbound Executive Search Full time

    **About the Role**Northbound Executive Search is seeking a highly skilled and experienced Executive Assistant to support the Founder of a growing family office in the asset management space. This is an exciting opportunity to work in a dynamic environment with intelligent and motivated individuals, and offers the opportunity for growth and professional...

  • Executive Assistant

    2 months ago

    New York, New York, United States Russell Tobin & Associates Full time

    What are we looking for in our Executive Assistant?American multinational technology company is looking to hire a contract Executive AssistantLocation:New York, NY / onsiteContract:6 MonthsPay:$20-27/ hourlyThe company is seeking a highly motivated and customer-obsessed Executive Assistant to support 2-3 Directors in Advertising Sales.Responsibilities:Manage...

  • sales assistant

    3 months ago

    New York, New York, United States Executive Profiles Inc. Full time

    Location: New York City (Monday- Thursday on location)Salary- $50-$70kSales Assistant - Support the VP of Sales with major accounts Work with a young contemporary fashion brandThis is a tremendous opportunity with growth potential.Manage account communication and follow up.Prepare and work with those involved to strategize, keeping accounts clearly...

  • Project Management Assistant

    1 week ago

    New York, New York, United States Executive Recruiters Full time

    Job OverviewAPPLICANTS MUST HAVE PREVIOUS EXPERIENCE IN THIS ROLE.We are currently in search of a Project Management Assistant for a Luxury Residential Construction Firm. The successful candidate should hold a Bachelor's Degree in Architecture, Construction Management, Engineering, or possess equivalent relevant experience. A minimum of 1 year of experience...

  • Executive Assistant

    3 weeks ago

    New York, New York, United States Offchain Labs Full time

    Offchain Labs has developed a suite of scaling solutions for Ethereum. This includes Arbitrum, an Optimistic Rollup, that instantly scales apps, reducing costs and increasing capacity, without sacrificing Ethereum's security. Porting contracts to Arbitrum requires no code changes or downloads since it's compatible with existing Ethereum developer languages...

  • Professional Executive Assistant

    1 week ago

    New York, New York, United States Insight Global Full time

    Position OverviewInsight Global is looking for a dedicated Executive Assistant to provide essential support to a dynamic and expanding venture capital firm.Key ResponsibilitiesThis role involves close collaboration and coordination with all team members, from senior executives to individual contributors. The successful candidate will partner with a Lead...