Office Manager

3 weeks ago

San Antonio, Texas, United States Black Rifle Coffee Company Full time

We are Black Rifle Coffee Company, a veteran-founded company serving premium, fresh-roasted coffee to people who love America. We have a love for coffee, dogs, the outdoors, America, and most importantly, our customers We are more than a product and more than a company; we are a culture. A culture full of motivated people who roll up their sleeves and get the job done with integrity, love, innovation, and radical transparency. Join us as we take action on our commitment to provide quality coffee and give back to the veteran and first responder communities and those who support it.

Our San Antonio Office Manager is responsible for ensuring the smooth running of the office on a day-to-day basis. This role encompasses a wide range of tasks, from overseeing administrative functions to managing office budgets, and ensuring operational efficiency.
● This job is 100% in office and requires daily attendance to our office Monday to Friday

Leadership and Functional Responsibilities:

Key Responsibilities:

Office Administration:

● Manage office supplies inventory and place orders as necessary.

● Handle confidential information with discretion and in compliance with company policies.

● Perform general office duties and ensure that the office is operating smoothly.

● Greet and assist visitors, clients, and staff in a professional and courteous manner.

● Coordinating with hybrid, remote employees, and visitors to schedule working space in the office as needed.

Facilities Management:

● Oversee the maintenance of office facilities, and equipment, and coordinate with relevant vendors (cleaning services, security services, etc.).

● Ensure a safe, secure, and well-maintained environment for employees.

● Maintaining and troubleshooting AV equipment with the support of our IT personnel.

Financial Administration:

● Manage office budgets, ensuring cost-effectiveness.

Event Planning and Coordination:

● Plan and coordinate office events, meetings, and conferences.

● Order food and beverages for meetings, events, and office functions, ensuring dietary preferences and restrictions are accommodated. Including arranging catering and managing event logistics.

Education and Skill Requirements:

● Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant.

● Excellent organizational and leadership skills.

● Strong written and verbal communication skills.

● Proficiency in MS Office (Word, Excel, Outlook, and PowerPoint).

● Ability to multitask and prioritize workloads.

● Knowledge of office management responsibilities, systems, and procedures.

● Basic accounting and bookkeeping skills.

● Bachelor's degree in Business Administration, Management, or a related field preferred.

Supervisory Responsibility: None

Position Type/Expected Hours of Work/Physical Requirements

This is a full-time position and may require overtime hours and may require schedule flexibility depending on the timing of office events (Office conferences, Christmas parties, etc.)

● While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer keyboard reach, stoop kneel to install computer equipment

● Specific vision abilities required by this job include close vision requirements due to computer work

● Light to moderate lifting is required

● This job is 100% in office and requires daily attendance to our office

● Moderate noise (i.e. business office with computers, phone, and printers, light traffic).

● Ability to work in a confined area.

● Ability to sit at a computer terminal for an extended period of time.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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