Office Administrator

6 days ago

San Antonio, Texas, United States Clear Channel Communications, Inc. Full time
Job Summary:

The Office Administrator will oversee a variety of day-to-day office, administrative, and support tasks for Clear Channel Communications, Inc. Responsibilities include, but are not limited to:

  • Managing office operations, including reception, administrative support, inventory control, and office staff supervision.
  • Coordinating with vendors, service providers, and the landlord to ensure seamless operations.
  • Developing and implementing office policies and procedures to ensure efficiency and effectiveness.
  • Providing direct administrative support, including scheduling appointments, meetings, and events, as well as booking travel and managing mail and shipping.
  • Assisting and maintaining various reports as requested by management.
  • Maintaining an inventory of office supplies and ordering new supplies as needed.
  • Allocating tasks and assignments to subordinates and monitoring their performance.
Requirements:

To be successful in this role, the ideal candidate will have:

  • A high school diploma or equivalent education, with an associate degree preferred.
  • At least 2 years of experience in office administration and clerical work.
  • Advanced proficiency in Microsoft Office.
  • Strong organizational and planning skills, with the ability to prioritize multiple tasks and maintain attention to detail.
  • Excellent written and verbal communication skills, with the ability to handle confidential matters with discretion.
  • Ability to work effectively independently and as part of a team, with a sense of urgency to accomplish results.
  • Extensive knowledge of office management procedures and a forward-thinking approach to problem-solving.
Competencies:

The successful candidate will possess the following competencies:

  • Adaptability: Ability to adapt to changing situations and work effectively in ambiguous or uncertain environments.
  • Analytical Thinking: Ability to analyze and synthesize information to understand issues, identify options, and support sound decision-making.
  • Attention to Detail: Consistent and thorough approach to work, with a focus on accuracy and quality.
  • Client Focus: Ability to provide service excellence to internal and external clients, with a focus on meeting their needs and expectations.
  • Collaborating with Others: Ability to work effectively with others, including colleagues, vendors, and stakeholders, to achieve shared goals and objectives.
  • Embracing Diversity: Ability to recognize and appreciate the diversity of individuals and groups, with a focus on promoting inclusivity and respect.
  • Fostering Communication: Ability to listen and communicate openly, honestly, and respectfully with different audiences, promoting dialogue and effective communication.
  • Initiative: Ability to take the initiative to deal with situations and issues proactively, seizing opportunities and taking action to achieve results.
  • Team Leadership: Ability to assume a leadership role, helping others to achieve excellent results and contributing to a positive and productive team culture.

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