Administrative Coordinator II

1 month ago

Madison, Wisconsin, United States Sierra Space Full time

Sierra Space Careers: Dare to Dream
We honor those that are not afraid to dream big dreams, those that tenaciously chase their dreams even when others say it cannot be done, those that achieve big dreams and change everything. Those are Dreams Worth Chasing.
At Sierra Space we envision a future where humanity lives and works in space, on moons, and on distant planets. Our mission isn't restricted to the few, instead we see a future where all people can choose to live, work, discover and explore beyond our planet. Our company is building a platform in space to benefit life on Earth and together we will alter the course of humanity.
We have a bold mission. We are a bold company. Together, we are an extraordinary team.
About the Role
Do you excel at creating a welcoming environment, have an eye for detail, manage multiple tasks while staying calm under pressure? Come join our team of administrative professionals
As an Administrative Coordinator II, you will support the front desk operations of our facilities while providing top-notch customer service to internal and external parties. Internally, you will coordinate proactive, administrative support for multiple leaders at the Manager and Director levels. Externally, you'll welcome, direct and announce all visitors in a professional demeanor, screen and badge each visitor in accordance with security procedures, and answer and direct all incoming calls in a courteous manner.
In addition to providing stellar customer service, you'll receive, sort and distribute daily mail deliveries, facilitate shipping and receiving of office items, and process envelope postage, to include UPS and FedEx shipping labels. You'll be responsible for maintaining office and breakroom supplies, scheduling office equipment maintenance, and coordinating conference room set-up, catering and IT equipment requests. You'll prepare and submit expense reports and purchase requisitions and maintain contact information and filing system processes.
Key Responsibilities:
You will also be responsible for timely execution of all clerical duties including copying, scanning, and data entry. You'll liaise with Human Resources and Security in new employee orientation tasks for your facility, and you will also be required to contribute to the completion of various projects and goals for Administration, Human Resources and Security.
About You
Our mission is driven by the unwavering passion to push the boundaries of what is possible. We seek those who Dare to Dream - to envision the extraordinary and pursue it relentlessly - to join us on this transformational journey.
We're looking for dreamers who align with our values, vision and audacious goals - while also meeting the minimum qualifications below. The preferred qualifications are a bonus, not a requirement.
Minimum Qualifications:

  • High School Diploma or GED Equivalent and typically two (2) or more years of administrative experience; higher education may be considered in lieu of experience.
  • Relevant experience may be considered in lieu of education.
  • Proficient knowledge of Microsoft Office tools, including Word, Excel and PowerPoint.
  • A general knowledge of administrative practices, to include clerical duties such as data entry, filing and utilizing office equipment.
  • Experience maintaining a secured facility or working in a military or Department of Defense environment.
  • Professional demeanor and excellent communications skills required.
  • Must be extremely dynamic, demonstrate initiative, and have the ability to multi-task in a very fast paced environment.
  • Must be able to solve a variety of problems of moderate scope and complexity and contribute to projects and goals.

Preferred Qualifications:

  • Experience with Microsoft collaboration tools such as Teams and SharePoint
  • Experience with Security and Safety protocols
  • Experience with Concur Travel and Expense platform or other travel management system

Additional Requirements:

  • Frequently walk, sit, stand, and climb stairs and steps.
  • Frequently repeat same hand, arm, and finger motion many times to include finger and hand dexterity.
  • Frequently requires vision abilities to include close, distance, depth perception, and telling the difference between colors.
  • Frequently requires hearing abilities to include discerning different tones and volumes.
  • Frequently lifting or carrying up to 20 lbs.

Working Conditions:

  • Rarely exposed to outdoor elements (high/low temperatures, sun, rain/snow, etc.).
  • Rarely exposed to fumes or hazardous chemicals/materials.
  • Rarely exposed to loud noises.

Application Deadline: This role will remain posted until a qualified pool of candidates is identified.
IMPORTANT NOTICE:
To conform to U.S. Government international trade regulations, applicant must be a U.S. Citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State or U.S. Department of Commerce.
Elevate Your Career
At Sierra Space, we are committed to your personal and professional development. We empower you to make profound and meaningful contributions and foster a vibrant culture of collaboration, where teamwork ignites breakthrough innovations.
Sierra Space offers annual incentive pay based upon performance that is commensurate with the level of the position.
We also offer a generous benefit package, including medical, dental, and vision plans, 401(k) with 150% match up to 8%, life insurance, 3 weeks paid time off, tuition reimbursement, and more.
Estimated Starting Salary Range:
$ $26.51
At Sierra Space we are at the very doorstep of unlocking the future and the work in front of us is hard, but it is truly important and meaningful. Achieving our mission requires dedication, relentless pursuit of a dream and an unwavering passion for pushing the boundaries to accomplish what others might believe to be impossible. We seek those who too, Dare to Dream and will join us in a pursuit to achieve the extraordinary.
Application Deadline: This role will remain posted until a qualified pool of candidates are identified.

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