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Subcontract Administration Specialist

2 months ago

Madison, Wisconsin, United States Amentum Full time
About the Role

Amentum is seeking a highly skilled and experienced Subcontract Administrator II to join our team. As a key member of our procurement and contracting team, you will be responsible for managing all phases of subcontract administration, from acquisition planning to closeout.

Key Responsibilities
  • Coordinate and develop subcontract documentation, including subcontracts agreements, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums, and correspondence.
  • Assist in coordinating and developing procurement documentation, such as acquisition plans, source selection plans, and evaluation criteria, Request for Proposals, agreements, profit analyses, statements of work, data submittal requirements, and proposal preparation instructions.
  • Select the appropriate subcontract type (FFP, CR, T&M, IDIQ, etc.) that is best suited for the prime contract, program needs, and overall risk profile.
  • Evaluate proposals and quotations, determine offer responsiveness, responsibility, and eligibility for award, and provide support for discussions and negotiations.
  • Develop and maintain subcontract files, monitor and track subcontractor deliverables, review and process subcontract purchase requisitions, and conduct subcontract file reviews in support of Government audits.
  • Draft, review, and negotiate teaming and non-disclosure agreements, coordinate with accounting and finance departments in administering subcontract invoicing and payments, job cost management, contract audit/filing, and closeout process.
  • Ensure compliance with CPSR, FAR/DFARS, Agency-specific regulations, and Amentum policies and procedures for subcontracts and procurement.
  • Ensure subcontract requirements are met, monitor cost status, assist in cost management, and coordinate issue resolution with customers.
  • Manage subcontract file(s), prepare and control of all modifications and correspondence, interface and coordinate with subcontractors and service providers, as well as Amentum HR, Finance, AP, and Program teams.
  • Support small business goals on assigned subcontracts, coordinate with technical staff, maintain records, and participate in small business outreach activities.
  • Assist in the development of negotiation strategy and assist in conducting negotiation of terms and conditions with subcontractors.
  • Review supplier proposals, including analysis of solicitation requirements and proposal responses, maintain and process purchase orders, releases, and modifications in Amentums business systems, and close out subcontracts.
Requirements
  • Bachelor's degree in Business Administration or related field, and three (3) years of experience in subcontracts, procurement, supply chain or related field, or a Masters degree and up to two (2) years of experience.
  • At least one (1) year of prior experience must be directly with subcontract administration.
  • Two (2) years of experience in procurement or related field may be substituted for each year of the four (4) years of college.
  • Excellent communication and basic negotiation skills, and working knowledge of Sharepoint, Microsoft Office Suite, and integrated software applications.
  • US Citizenship is REQUIRED.
  • Active Secret Clearance is required to apply, but we prefer candidates with a TS/SCI Clearance or the ability to receive/maintain a TS/SCI clearance.
Preferred Qualifications
  • Experience with Costpoint or similar ERP system, to include use of the purchasing module.
  • Process improvement experience in a recognized methodology (Lean Six Sigma, CMMI, ISO).
  • Knowledge of various subcontract types (Cost-Plus, Fixed Price, Time & Materials, and subsets thereof).