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Administrative Executive Coordinator

2 months ago

Madison, Wisconsin, United States WISC Full time
Overview

The Department of Corrections is dedicated to ensuring public safety through the management and oversight of individuals in our care. Employees within the corrections sector have the unique opportunity to make a significant difference in the lives of others through diverse career paths. By leveraging advanced research and evidence-based strategies, staff members contribute to meaningful change that positively affects the community.

Position Overview

The Division of Management Services (DMS) is actively seeking to fill the role of Executive Staff Assistant. This position will be based at our central office.

Key Responsibilities
  • Provide leadership and support for administrative operations and services across the DMS.
  • Coordinate and facilitate special projects and administrative tasks.
  • Develop and maintain databases and tracking systems.
  • Manage electronic calendars and ensure timely and accurate processing of communications.
  • Draft documents as required and deliver comprehensive administrative support for the Division.

This role involves interaction with various public officials, including high-level executives and representatives from other state agencies.


Compensation and Benefits

The starting salary ranges from $42,952 to $79,144 annually, accompanied by a robust benefits package.

Salary will be determined in accordance with the Compensation Plan and relevant administrative codes. A probationary period is mandatory.


Benefits Include:
  • Generous leave policies, including a minimum of 3.5 weeks of vacation, 9 paid holidays, and accrued sick leave.
  • Comprehensive health, dental, vision, and life insurance options.
  • A competitive pension plan with lifetime retirement benefits.
  • An optional tax-advantaged retirement savings plan.
  • Wellness programs to support health and well-being goals.
  • Employee Assistance Program offering resources and professional consultation services.

The Department of Corrections qualifies for the Public Service Loan Forgiveness program.


Application Requirements

Applicants must possess legal authorization to work in the United States at the time of application.

Criminal background checks will be conducted prior to selection to assess any convictions relevant to the position.

New employees will undergo fingerprinting upon hire.

Pre-employment drug screening may be required for certain positions.


Qualifications

Minimum qualifications include:
  • Experience providing administrative support to management, including organizing meetings, scheduling, and document preparation.
  • Proficiency in preparing written reports and communication materials.
  • Familiarity with computer applications such as Microsoft Office Suite for data management and report generation.
Preferred qualifications:
  • Experience liaising with stakeholders.
  • Ability to compile, analyze, and present data effectively.
  • Strong project management skills.

Application Process

To apply, please follow the outlined application process and submit your materials as instructed.

Permanent classified employees eligible for transfer or voluntary demotion must complete the application process to be considered.

Applicants should attach a letter of qualification and resume detailing relevant experience and training.

Submissions will be evaluated by job experts, and the most qualified candidates will be invited to the next selection phase.


Diversity and Inclusion

The State of Wisconsin is an Equal Opportunity and Affirmative Action employer, committed to building a diverse workforce. Reasonable accommodations are available for applicants and employees with disabilities.