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Office Administration Coordinator

2 months ago

Madison, Wisconsin, United States Barnes, Inc. Full time
Job Overview

Join the team at Barnes, Inc., a fully employee-owned company specializing in landscape and snow removal services, as we seek a dedicated and meticulous Office Administration Coordinator. This role is essential in ensuring our operations run smoothly and efficiently.

As an integral part of our Turf department, you will provide vital operational support. Your duties will encompass:

  • Coordinating fertilization services with clients.
  • Responding to inquiries in a timely and professional manner.
  • Resolving any issues that may arise during service delivery.

Your expertise in preparing and managing fertilization-related documentation, including work orders, invoices, and reports, will be crucial for our success.

Additionally, you will collaborate closely with our sales team to prepare quotes, proposals, and contracts for fertilization services. Your insights and innovative ideas will contribute significantly to our continuous improvement efforts, helping us enhance productivity and client satisfaction.

General administrative responsibilities will also be part of your role, which includes:

  • Answering phone calls and welcoming visitors.
  • Maintaining organized filing systems.
  • Managing correspondence and ensuring the office is well-stocked with supplies.

Confidentiality and discretion in handling sensitive information are paramount, and your commitment to these principles will uphold our high standards.

The ideal candidate will possess:

  • A keen eye for detail and accuracy.
  • Excellent verbal and written communication skills.
  • The ability to work both independently and collaboratively in a dynamic environment.

If you have a background in administrative support, particularly with a focus on bookkeeping and financial record-keeping, we encourage you to consider this opportunity. Proficiency in the Microsoft Office Suite is essential.

Become a valued member of our team at Barnes, Inc. and contribute to our mission of delivering exceptional service.