Financial Specialist Inter

4 weeks ago

Ann Arbor, Michigan, United States University of Michigan Health System Full time
How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The was launched by a from Dr. Tachi and Leslie Yamada, and was generously matched by the University. The Center brings together faculty and students from across the U-M community, leveraging expertise from multiple disciplines in pursuit of novel solutions to global health challenges that can positively impact individuals in low-income settings.

The Financial Specialist reports to and partners with the Managing Director to provide financial support for the Center and ensure its strong fiscal health. The Finance Specialist works closely with the Project Manager (for budgets) and plays a key role in advising Center Leadership on the alignment of resources with core services, signature funding programs, and educational and research opportunities that support a diverse group of U-M faculty members and collaborators. The successful candidate will be able to work independently; build strong collaborative relationships; perform at a consistently high level under pressure; demonstrate outstanding customer service, organizational and technical skills; and exercise sound judgment to meet the unique needs of various activities within the Center.

Key Competencies: Financial management, strategic thinking, problem solving, data and results driven, business acumen, and decision making.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*
  • Budget and Planning: Coordinate the development and execution of budgets and financial planning for the Center. Prepare annual budget materials. Identify areas for improvement and recommend alternative actions to address budgetary needs.
  • Financial Processes: Analyze and implement financial processes and controls to ensure appropriate management of Center resources. Monitor incoming and outgoing financial commitments for the Center and reconcile all accounts and project grants. Initiate and process journal entries and Concur expense reports. Assist faculty and staff with expense classification, internal and external fund transfers (including international), and travel or P-Card questions.
  • Internal Controls: Complete annual review of internal controls, monitor Center written procedures, and certify annual financial results and internal controls with approval from the Center Director and Managing Director. Identify and implement appropriate courses of action to fill gaps in internal controls.
  • Faculty and Staff Effort: Track and monitor faculty and staff effort for Center operations and affiliated projects. Assist the Center Director and Managing Director in making decisions about faculty and staff effort commitments and prepare supporting documentation as needed. Provide support for annual effort certification. Create and/or approve personnel action requests (PARs) in the Human Resources system for FTE related transactions.
  • Sponsored Projects: Support faculty with pre- and post-award financial activities. Prepare budget materials for grant submissions. Post-award, create and monitor new sponsored projects, sub-accounts, and change requests. Assist with subcontracts, financial progress reports, and close-out of sponsored projects.
  • Policies and Communication: Interpret University-level and unit-level financial policies and procedures for Center colleagues as well as faculty and staff on affiliated project teams. Communicate financial and operational information in a meaningful way to non-finance stakeholders (e.g., use of data visualization tools, customized reports, etc.).
  • Center Liaison: Serve as a liaison for financial matters with other U-M units and international partners. Engage in relevant communities of practice across the university to learn and share best practices in financial management and operations. Assist our international partners in navigating financial arrangements for collaborative projects (Center funded and externally sponsored).
Additional Responsibilities
  • If/as needed, willingness to engage in a flexible work schedule to attend early morning meetings and/or late meetings.
  • Other responsibilities as assigned.
Required Qualifications*
  • Bachelor's degree in finance, accounting, or business administration or equivalent combination of education and experience.
  • At least 2 years of financial, accounting, and/or business-related experience.
  • Proficiency and knowledge of procurement processes and guidelines.
  • High degree of initiative and resourcefulness. Ability to exercise independent judgment and appropriately determine when to ask questions or ask for help.
  • Exceptional attention to detail, excellent problem solving, critical thinking and organizational skills, self-starter, and ability to multitask and meet deadlines.
  • Effective written and oral communication skills, including experience interpreting and presenting financial information to a broad range of stakeholders.
  • Demonstrated ability to work independently and collaborate effectively as part of a team.
  • Excellent customer service orientation.
  • Must have legal authorization to work in the United States.
Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the .

Work Schedule/Location

This position is eligible for flexible (i.e., hybrid) work arrangements. Flexible work agreements are reviewed annually and are subject to change based on the business needs of the hiring department, throughout the course of employment. In addition to the regular in office workdays/hours, there will be additional times, some early morning and/or evening hours that require working on-site for events. The Center's offices are located on north campus in NCRC Building 100.

Additional Information

Why join our team?

In addition to a career filled with purpose and opportunity, U-M offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous time off; retirement plan with two-for-one matching contributions after the first year; many choices for comprehensive health insurance; life insurance; long-term disability coverage; and flexible spending accounts for healthcare and dependent care expenses. . The U-M is nationally recognized for work/life effectiveness by WorldatWork; is Forbes #1 Best Employer in Michigan; and is a top 5 employer in Michigan by Crain's Detroit Business.

Commitment to Diversity, Equity, and Inclusion

The Center values collaboration with a diverse group of faculty, staff, and learners that includes people of different race and ethnicity, national origin, gender and gender expression, socioeconomic status, sexual orientation, religious commitment, age, and disability status. We aim to create a community of mutual respect and trust where everyone's backgrounds, identities, and views are embraced.

Salary

The final salary will be based upon the selected candidate's education and experience.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

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