Human Resources Payroll Manager

1 week ago

New York, United States The Staffing Agency, LLC Full time

Job Summary


The HR & Payroll Manager manages both HR and payroll functions, ensuring compliance, accuracy, and efficiency across the employee lifecycle. This role requires a detail-oriented professional to oversee payroll processing, support HR compliance, and manage onboarding, offboarding, and employee records. A successful HR & Payroll Manager is proactive, organized, and a strong communicator with a solid understanding of multi-state HR and payroll regulations.


Key Responsibilities


Human Resources

Compliance & Documentation:

  • Ensure compliance with regulations in all states where employees or contractors are based.
  • Create, update, and maintain employee handbooks and company policies.

Employee Lifecycle Management:

  • Send offer letters and oversee onboarding for new W2 employees and 1099 contractors.
  • Prepare onboarding packets and conduct training sessions on policies and HR/Payroll systems.
  • Handle offboarding, including exit documentation and process completion.

Leave & Time Management:

  • Manage family leave, disability, maternity/paternity leave, and PTO tracking.

System Administration:

  • Serve as the primary administrator for the HR and payroll system, Paylocity, ensuring data accuracy and regular maintenance.


Payroll

Payroll Processing:

  • Manage end-to-end payroll processing, including onboarding, terminations, tax updates, deductions, commissions, and bonuses. Handle amendments such as voids, stop payments, and wage corrections.

Expert Resource:

  • Act as the primary contact for employee and contractor payroll inquiries, managing escalations and resolving issues efficiently.

Compliance & Reporting:

  • Ensure compliance with federal, state, and local payroll regulations.
  • Prepare payroll summaries, reconciliations, and detailed reports on earnings, taxes, deductions, and leave balances.

Cross-Departmental Collaboration:

  • Collaborate with other departments to ensure payroll and HR data accuracy.


Qualifications


  • 3+ years of experience in HR and payroll management, with multi-state compliance knowledge.
  • Proficiency in payroll software (Paylocity preferred) and HRIS systems.
  • Strong understanding of federal, state, and local payroll laws and HR regulations.
  • Excellent communication skills with the ability to explain complex HR and payroll topics to employees and management.
  • Detail-oriented, with strong organizational and time-management skills.
  • Proficiency in Microsoft Excel, including functions like Pivot Tables and VLOOKUP, is a plus.
  • HR certification (e.g., PHR, SHRM-CP) or payroll certification (e.g., CPP) is a plus.

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