Legal Administrative Assistant
1 week ago
Legal Administrative Assistant
Hybrid role- 3 days on-site Irvine, 2 days remote
Job Summary
The Legal Administrative Assistant will provide comprehensive administrative support to our legal team. This role involves managing day-to-day tasks such as document preparation, scheduling, communication, and file management to ensure smooth operations within the legal department.
Key Responsibilities
- Assist attorneys and paralegals with drafting, proofreading, and formatting legal documents, contracts, and correspondence.
- Maintain and organize electronic and physical filing systems, ensuring all records are up-to-date and easily accessible.
- Schedule and coordinate meetings, depositions, court dates, and travel arrangements for legal staff.
- Manage incoming and outgoing communication, including emails, phone calls, and mail, while maintaining confidentiality.
- Prepare and submit legal documents to courts and other entities as required.
- Conduct legal research and gather information as requested by attorneys and paralegals.
- Handle client inquiries and ensure efficient communication between clients and the legal team.
- Support billing and invoicing processes by tracking time, expenses, and preparing invoices.
- Manage office supplies and order new materials as needed to support the legal team.
Qualifications
- Education: Bachelor’s degree in Legal Studies, Business Administration, or related field preferred.
- Experience: Minimum of 2 years of experience in a legal administrative role or similar position.
- Skills:
- Strong understanding of legal terminology and procedures.
- Excellent writing and proofreading skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and legal research tools (e.g., LexisNexis, Westlaw).
- Excellent organizational skills and attention to detail.
- Ability to support multiple attorneys and paralegals
- Strong written and verbal communication skills.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Discretion and ability to handle confidential information.
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