Legal Administrative Assistant

1 week ago


Irvine, United States LHH Full time

Legal Administrative Assistant


Hybrid role- 3 days on-site Irvine, 2 days remote


Job Summary

The Legal Administrative Assistant will provide comprehensive administrative support to our legal team. This role involves managing day-to-day tasks such as document preparation, scheduling, communication, and file management to ensure smooth operations within the legal department.

Key Responsibilities

  • Assist attorneys and paralegals with drafting, proofreading, and formatting legal documents, contracts, and correspondence.
  • Maintain and organize electronic and physical filing systems, ensuring all records are up-to-date and easily accessible.
  • Schedule and coordinate meetings, depositions, court dates, and travel arrangements for legal staff.
  • Manage incoming and outgoing communication, including emails, phone calls, and mail, while maintaining confidentiality.
  • Prepare and submit legal documents to courts and other entities as required.
  • Conduct legal research and gather information as requested by attorneys and paralegals.
  • Handle client inquiries and ensure efficient communication between clients and the legal team.
  • Support billing and invoicing processes by tracking time, expenses, and preparing invoices.
  • Manage office supplies and order new materials as needed to support the legal team.

Qualifications

  • Education: Bachelor’s degree in Legal Studies, Business Administration, or related field preferred.
  • Experience: Minimum of 2 years of experience in a legal administrative role or similar position.
  • Skills:
  • Strong understanding of legal terminology and procedures.
  • Excellent writing and proofreading skills
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and legal research tools (e.g., LexisNexis, Westlaw).
  • Excellent organizational skills and attention to detail.
  • Ability to support multiple attorneys and paralegals
  • Strong written and verbal communication skills.
  • Ability to prioritize tasks and manage time effectively in a fast-paced environment.
  • Discretion and ability to handle confidential information.



  • Irvine, United States LHH Full time

    Job Title: Hybrid Legal Administrative AssistantContract to HireLocation: Irvine, CAHourly Rate: Up to $29 per hourLHH is seeking a skilled and motivated Hybrid Legal Administrative Assistant to join our client's team. This position offers a unique opportunity to support a team of lawyers and paralegals while utilizing your administrative and data management...


  • Irvine, United States LHH Full time

    Job Title: Hybrid Legal Administrative AssistantContract to HireLocation: Irvine, CAHourly Rate: Up to $29 per hourLHH is seeking a skilled and motivated Hybrid Legal Administrative Assistant to join our client's team. This position offers a unique opportunity to support a team of lawyers and paralegals while utilizing your administrative and data management...

  • Legal Assistant

    1 month ago


    Irvine, United States Legal Network, Inc. Full time

    Job DescriptionJob DescriptionCalling All Legal Assistants and Paralegals!!!!We are working with several top-notch firms in the Irvine and Newport Beach areas that seek new Legal Secretaries, Legal Assistants and Paralegals.The specific areas of law are as follows: Personal InjuryFamily LawProbate and Trust LitigationBusiness LitigationConstruction...

  • Legal Assistant

    3 weeks ago


    Irvine, United States Legal Network, Inc. Full time $55,000 - $100,000

    Job DescriptionJob DescriptionCalling All Legal Assistants and Paralegals!!!!We are working with several top-notch firms in the Irvine and Newport Beach areas that seek new Legal Secretaries, Legal Assistants and Paralegals.The specific areas of law are as follows: Business LitigationConstruction DisputesProbate and Trust LitigationInsurance DefensePersonal...


  • Irvine, California, United States Jobot Full time

    Job SummaryWe are seeking a highly skilled and experienced Litigation Secretary to join our esteemed legal team at Jobot. As a key member of our team, you will provide comprehensive legal administrative support to our attorneys, ensuring the smooth operation of our litigation practice.Key ResponsibilitiesProvide expert legal administrative support to a team...


  • Irvine, California, United States Jobot Full time

    Leading AmLaw 200 firm is in search of a skilled legal administrative assistant for their headquarters. Competitive compensation and a positive workplace culture await the right candidate. A minimum of 4 years of recent experience in Federal and California litigation is essential.About the Opportunity:Our client is actively seeking a proficient legal...


  • Irvine, California, United States Jobot Full time

    Leading AmLaw 200 firm is in search of a skilled legal administrative assistant for their corporate headquarters. Competitive compensation and a positive workplace culture await the right candidate. A minimum of 4 years of recent experience in Federal and California litigation is essential.About the Opportunity:Our client is actively seeking a seasoned legal...


  • Irvine, California, United States Jobot Full time

    About the Role:We are seeking a skilled Legal Administrative Assistant to support our team in a prestigious AmLaw 200 firm. This position offers a competitive salary and a positive work environment.Key Responsibilities:- Provide comprehensive administrative support to multiple attorneys in a fast-paced legal setting.- Manage document preparation and e-filing...


  • Irvine, California, United States Jobot Full time

    Job Overview:We are seeking a qualified legal administrative assistant to support our dynamic team. This role is based in a prestigious AmLaw 200 firm known for its collaborative environment and commitment to excellence. The ideal candidate will possess a minimum of 4 years of recent experience in federal and California litigation.Key...


  • Irvine, California, United States Jobot Full time

    Overview:We are currently seeking a skilled legal administrative professional to support our dynamic team. This position offers competitive compensation and a collaborative workplace atmosphere. A minimum of 4 years of recent experience in Federal and California litigation is essential.About the Role:The selected candidate will provide essential...


  • Irvine, California, United States Jobot Full time

    Overview: A prestigious AmLaw 200 firm is currently in search of a skilled legal administrative assistant to support their headquarters. This role offers competitive compensation and a positive workplace atmosphere. Key Responsibilities: Provide comprehensive administrative support to attorneys, including document preparation and e-filing in various court...


  • Irvine, United States Legal Network, Inc. Full time

    Job DescriptionJob DescriptionTop Orange County Family Law Firms Need Great New Paralegals and Legal Assistants!Well respected law firm in Irvine seeks talented new employees!1+ year of recent California family law experience is required. Paralegal certificate preferred, but not required.The ideal candidate is well-versed in California family law matters and...


  • Irvine, California, United States Evans Fears Schuttert McNulty Mickus Full time

    Legal Administrative Coordinator Position at Evans Fears Schuttert McNulty MickusWe are pleased to announce an opening for a Legal Administrative Coordinator at Evans Fears Schuttert McNulty Mickus, a distinguished firm specializing in trial litigation. This role is ideal for an individual with a minimum of two years of experience in a legal environment, who...


  • Irvine, United States Grant, Genovese & Baratta, LLP Full time

    About Us:Grant, Genovese & Baratta, LLP (GGB) is a leading law firm specializing in Corporate M&A, Commercial Real Estate, and Transactional Law. Our firm is dedicated to delivering exceptional legal services while fostering a collaborative and innovative work environment.Job Summary:The Administrative Legal Coordinator will provide critical support to the...


  • Irvine, United States C&M Legal Search Full time

    The Administrative Assistant role at the Orange County office involves managing daily operational activities and serving as the primary contact for clients and visitors. Responsibilities include coordinating meetings, managing office access and parking, and overseeing maintenance requests for office equipment and furniture. The position also supports...

  • Legal Assistant

    2 months ago


    Irvine, United States MADISON LAW APC Full time

    Job DescriptionJob DescriptionLegal Assistant Job Description:Law Firm in Irvine has an immediate opening for legal assistant position. The ideal candidate should have experience working with civil litigation attorneys with diligent attention to detail, manage cases and clients. This is a fast‐paced position, so the candidate needs to be able to...

  • Legal Assistant

    2 months ago


    Irvine, United States MADISON LAW APC Full time

    Job DescriptionJob DescriptionBenefits:401(k)401(k) matchingBonus based on performanceDental insuranceHealth insurancePaid time offVision insuranceLegal Assistant Job Description:Law Firm in Irvine has an immediate opening for legal assistant position. The ideal candidate should have experience working with civil litigation attorneys with diligent attention...


  • Irvine, California, United States Jobot Full time

    Join a Leading International Law Firm as a Litigation Legal Assistant - Excellent Benefits and Growth OpportunitiesAbout the Firm:This prestigious international law firm excels in delivering comprehensive legal solutions across diverse sectors such as energy, manufacturing, financial services, real estate, and technology. Renowned for its client-centric...

  • Legal Assistant

    2 days ago


    Irvine, California, United States MADISON LAW APC Full time

    Job OverviewMADISON LAW APC is seeking a highly organized and detail-oriented Legal Assistant to join our team. As a key member of our support staff, you will play a critical role in ensuring the smooth operation of our civil litigation practice.ResponsibilitiesClient Communication: Communicate with clients to gather necessary information or documents for...


  • Irvine, California, United States Novate Legal Search Full time

    Join a Leading Legal Firm as an Administrative Support SpecialistWe are seeking a dedicated Administrative Support Specialist to enhance our operational efficiency.Key Responsibilities:Digitally archive incoming documents and organize them within our document management system.Produce and duplicate documents for legal proceedings and meetings.Assist with...