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Administrative Support Specialist

2 months ago

Irvine California, United States Novate Legal Search Full time

Join a Leading Legal Firm as an Administrative Support Specialist

We are seeking a dedicated Administrative Support Specialist to enhance our operational efficiency.

Key Responsibilities:

  • Digitally archive incoming documents and organize them within our document management system.
  • Produce and duplicate documents for legal proceedings and meetings.
  • Assist with telephone coverage during breaks and lunchtime for the front desk.
  • Oversee inventory of office and kitchen supplies, ensuring adequate stock levels.
  • Prepare coffee and water arrangements for meetings and depositions held on-site.
  • Engage in additional tasks and projects as required.

Work Schedule: Monday to Friday, 8:30 AM to 5:30 PM with a one-hour lunch break.

Technical Skills: Proficiency in basic Microsoft Office applications and Outlook is essential. Familiarity with troubleshooting paper jams and replacing toner cartridges is also required.