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Legal Administrative Assistant

2 months ago

Irvine, California, United States Jobot Full time
Job Summary

We are seeking a highly skilled and experienced Litigation Secretary to join our esteemed legal team at Jobot. As a key member of our team, you will provide comprehensive legal administrative support to our attorneys, ensuring the smooth operation of our litigation practice.

Key Responsibilities
  • Provide expert legal administrative support to a team of attorneys, including calendar management, file management, and document preparation.
  • Conduct thorough legal research and prepare high-quality legal documents, including pleadings, motions, and briefs.
  • Manage multiple cases efficiently, ensuring all relevant deadlines and court dates are met.
  • Provide litigation support, including preparing for depositions, hearings, and trials.
  • Maintain strong client relations, ensuring all communications are handled professionally and promptly.
  • Review and analyze legal documents for accuracy and compliance.
  • Handle docketing duties, including tracking and managing court deadlines.
  • Format and file legal documents in state and federal courts.
  • Utilize various software, including MS Outlook, Word, Excel, PowerPoint, and other legal software.
  • Provide administrative support, including managing attorney calendars, organizing files, and coordinating meetings.
  • Communicate effectively and professionally with clients, attorneys, and court personnel.
Requirements
  • Minimum of 5 years of experience as a litigation legal secretary.
  • Extensive knowledge of legal research, legal document preparation, case management, and litigation support.
  • Proven experience in client relations, document review, and docketing.
  • Proficient in MS Outlook, Word, Excel, PowerPoint, and other legal software.
  • Familiarity with iManage, CompuLaw, Best Authority, ALN Forms, and Aderant Expert Time.
  • Exceptional administrative support skills, including calendar management and file management.
  • Proven ability to work in a fast-paced, high-pressure environment.
  • Familiarity with formatting and filing legal documents in state and federal courts.
  • High degree of professionalism and confidentiality.
  • Paralegal certification or equivalent is a plus.