Contract Administrator

1 month ago

Irvine, United States TalentBurst, an Inc 5000 company Full time

Position: Associate Analyst, Medical Affairs, Req#: 6869-1

Location: Irvine, CA (100% onsite only, No remote)

Duration: 6 Months Contract


Job Description:

This is a unique opportunity to play an important role in the growing Transcatheter Mitral & Tricuspid Therapies (TMTT) Medical Affairs team, providing innovative solutions to transform treatment for patients suffering from mitral and tricuspid heart disease.

This position within Medical Affairs (Contracts & Grants), will support the management and execution of contracts, budget and payments of educational and research grants, HCPs, educators, vendors, contractors, and consultants.


Education and Experience:

  • Bachelor's Degree or equivalent
  • Experience working in healthcare and/or professional environment preferred.
  • 2+ years of experience required.
  • Proven expertise in Microsoft Office Suite, particularly Excel, PowerPoint, and Word
  • Industry experience in the medical device, pharmaceutical, biotech, or healthcare managing healthcare professional (HCP) contracts, compliance, budgets and/or payments.


Preferred Qualifications In addition to meeting minimum requirements, it would be nice to have the following:

  • Cardiovascular medical device experience
  • Experience with the following software or platforms: ECLM, Icertis, Salesforce.com (SFDC), COUPA or similar payment systems.
  • Additional Talents & General Expectations
  • Proven successful organizational and project management skills.
  • Excellent documentation and communication skills and interpersonal relationship skills including negotiating and relationship management skills with the ability to drive the achievement of objectives.
  • Extensive knowledge of own area within the organization while contributing to the development of new concepts, techniques, and standards
  • Strict attention to detail
  • Ability to interact professionally with all organizational levels and proactively escalate issues to appropriate levels of management in the organization.
  • Ability to manage competing priorities in a fast-paced environment with professionalism to internal and external stakeholders.


Key Responsibilities:

  • Support contract lifecycle including negotiation, initiation, approval, payments, and documentation.
  • Assess needs for contract amendments and renewals, provide guidance to stakeholders, make recommendations, and negotiate changes to terms and conditions while mitigating risks to the company.
  • Subject matter expert for contracts, intent, and terms of agreement
  • Manage educational and sponsorship grant payments.
  • Manage contracts and payments for research grants (investigator-initiated studies)
  • Manage and administer Grant Portal via Salesforce.com (SFDC)
  • Manage educational grant repository and payment tracking system.
  • Track expenditure versus budget, support forecasting and generate metrics for reporting.
  • Identify and manage process improvement opportunities.
  • Identify and resolve problems through collaboration and alignment.
  • Partner with Legal, Compliance, Finance, and other cross-functional groups to ensure appropriate business practices.
  • Ensure strict compliance with processes and activities and adherence to the industry code of ethics.
  • Professional and customer-oriented interface with healthcare professionals and other entities
  • Other duties as requested.

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