Sr. Construction Contracts Administrator

1 month ago

Irvine, United States Goodman Full time

Provide critical support to the Project Development Team in the Northeast Region. Review of construction and consultant proposals, risk management and drafting of contract and change directives as per standardized forms. Detail job cost budget management and cash forecasting monthly. Management of invoices and contractor progress billings to include a thorough review of contract requirements, backup and lien releases for coding and routing via Yardi workflow for approvals. Participation with and in meetings with General Contractor and Consultants to aid in change management by assisting with timely notifications. Assist with the coordination required to interface with the various governmental agencies to start and close out projects. Senior Construction Contracts Administrator will be the key point of contact between the field and main offices.


Duties and Responsibilities


Administrative


  • Maintains meticulous progress tracking tools including databases, spreadsheets, and computer-based applications to generate accurate reporting for budgeting and cash forecasting.
  • Create, assemble, and distribute reports internally and externally as required for the team.
  • Maintains file server structure and manages project document control. Partner with General Contractor and Consultants to ensure all project documents are organized and current (construction documents, testing and inspection reports, change order management documents, etc.)
  • Coordinates and participates in various meetings and events.
  • Interface and with contractors, vendors, consultants, and governmental agencies.


Project Administration


  • Coordination and assembly of change directive documentation, construction change order requests, proposals, and related construction documents.
  • Review contractor progress billings to confirm the billing package is complete with all required back-up, Architect Certification, lien release documents prior to payment release.
  • Review and coding of all projects related invoices in compliance with contract documents and approved budget.
  • Maintain accurate tracking and reporting of project cost management to include budget and cash forecasting.
  • Communicate & coordinate with internal Contracts and Insurance Administrator relating to consultant, contractor, and vendor insurances to ensure compliance with the contract documents and Goodman requirements.
  • Attend weekly project meetings with the General Contractor, Design Consultants, and misc. vendors to provide aid in expediting required tasks. Coordinate with Construction Managers to identify required actions by the Development Team and manage distribution and incorporation into ongoing project task list.
  • Attends and participates in internal and external meetings within the Goodman organization in support of the development and construction team efforts.
  • Detail review of property taxes as needed.
  • Assist with the coordination required to interface with the various governmental agencies to start and close out projects.
  • Time to be split between the Goodman office and project field office – if necessary.


Education, Experience and Knowledge


  • Minimum of 3 years of development or construction industry project administration experience.
  • Associate degree (bachelor’s degree preferred), or equivalent experience.
  • Experience and knowledge in Accounts Payable processes.
  • Able to anticipate development team needs, make decisions and resolve issues in their absence.
  • Knowledgeable in budget tracking and basic contract/accounting terminology.
  • Uses time effectively based on key priorities; accepts direction from more than one person at a time and oversees multiple projects.
  • Builds effective relationships with associates, design team, contractors, consultants, and the multiple agencies typically encountered in the development industry. Actions should reflect and support company core values.
  • Able to write clearly and concisely in a variety of communication settings and styles.
  • Open to change and can learn quickly when faced with new opportunities and challenges.
  • Organizes people, tools and equipment and plan/manage multiple activities to accomplish desired results.
  • Exhibits commitment to quality by evaluating project-related processes and making necessary changes to make improvements, and meeting/exceeding internal and external expectations.
  • Demonstrated ability to manage multiple projects and tasks daily with efficiency and accuracy. Ability to organize and prioritize work assignments and meet deadlines.
  • The position requires motivation and commitment to a fast-paced Development Team.
  • Acts in a manner of integrity that demonstrates support for the company values and the employees, while maintaining constant focus on completing tasks with integrity.
  • Displays tactful, mature, and professional demeanor with well-developed interpersonal skills including the ability to work with diverse personnel. Team player with a collaborative approach.
  • Strong computer skills in word processing, spreadsheet, scanning, database software. Demonstrates proficiency using a personal computer (PC) and company communication tools, such as email, internet, and Microsoft Products (e.g., Word, Excel, Office, Outlook)
  • Experience with SharePoint technology
  • Experience with Yardi budgeting software


What it's like to work at Goodman?


Goodman is constantly working on enhancing agility and increasing well-being at work. In order to reach those objectives, we work in collaborative teams to fulfil three basic human needs: affiliation, growth and self-direction.


We work in a flat organization, which offers you space to grow, possibility to have responsibilities and take leadership of many things no matter your level of experience and your role. That means we offer you flexibility and freedom in your day-to-day job within a feedback culture.


So, no overriding managerial hierarchy that holds responsibility for the organization. All Goodman employees have autonomy to take initiative and have space to grow as professionals and as persons. We strive for an open feedback culture where we learn from each other and where distributed leadership offers everyone opportunities to take on new challenges more easily.


We create space for your greatness


If you believe you are the perfect match to join us and want to be part of our company, then we invite you to apply and tell us more about you and your motivation.

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