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Administrative Assistant
4 weeks ago
Job Title: Administrative Assistant
Location: Irvine, CA
Duration: Contract for 2 - 3 weeks
Work schedule: 1st shift 8:00 am - 5:00 pm (May be flexible)
We are seeking highly organized and proactive Administrative Assistants with a strong sense of urgency and persistence. In this role, you will be responsible for contacting suppliers to confirm delivery dates for hundreds of purchase orders.
Key Responsibilities:
- Contact suppliers to verify and confirm delivery dates on a high volume of purchase orders.
- Maintain accurate records of supplier communications and update tracking systems accordingly.
- Prioritize tasks efficiently to ensure timely follow-up and resolution.
- Collaborate with the procurement team to address any discrepancies or delays in delivery schedules.
- Perform additional administrative duties as needed to support the department.
Qualifications:
- High School Diploma or equivalent
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Excellent communication skills, both verbal and written.
- A high level of persistence and urgency in following up with suppliers.
- Proficiency in using office software and databases.
- Previous experience in an administrative role or similar environment is preferred.
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