Administrative Assistant

2 weeks ago

Boca Raton, United States AppleOne Employment Services Full time

Administrative Assistant with Corporate Event Planning Experience


Company Overview:

We are a dynamic and rapidly growing company committed to excellence in our industry. Our team is dedicated to delivering high-quality services and products to our clients. As we expand our operations, we are seeking an experienced Administrative Assistant with a background in planning corporate events to join our team.


Position Overview:

As our Administrative Assistant, you will play a crucial role in supporting our day-to-day operations while also taking the lead in planning and executing corporate events. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication skills. This role offers the opportunity to work in a fast-paced environment and contribute to the success of our company.


Responsibilities:

- Provide administrative support to the executive team and other staff members.

- Coordinate and schedule meetings, appointments, and travel arrangements.

- Manage and maintain office supplies, equipment, and facilities.

- Assist with the preparation and distribution of documents, reports, and presentations.

- Plan, organize, and execute corporate events such as conferences, seminars, and team-building activities.

- Collaborate with internal stakeholders to determine event objectives, themes, and budgets.

- Source and negotiate with vendors and suppliers to ensure the success of events.

- Coordinate event logistics including venue selection, catering, transportation, and audiovisual requirements.

- Create and distribute event invitations, agendas, and promotional materials.

- Oversee event setup, registration, and on-site coordination.

- Evaluate event success and provide recommendations for future improvements.


Qualifications:

- Proven experience as an Administrative Assistant or similar role.

- Previous experience planning and coordinating corporate events is required.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

- Excellent organizational and time management skills.

- Strong attention to detail and accuracy.

- Exceptional communication and interpersonal skills.

- Ability to multitask and prioritize tasks effectively.

- Creative problem-solving abilities.

- Flexibility to work occasional evenings or weekends for events.


How to Apply:

If you meet the qualifications and are excited about the opportunity to join our team, please submit your resume and cover letter outlining your relevant experience and why you would be a great fit for this role. We look forward to hearing from you


Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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