Real Estate Administrative Assistant

4 weeks ago

Boca Raton, United States The Koolik Group Full time

Overview:

We are seeking a proactive and detail-oriented Administrative Assistant to join our team. This role is pivotal in ensuring smooth operations and enabling our executives to focus on higher-level responsibilities. The ideal candidate will be organized, resourceful, and adept at handling various tasks with precision and attention to detail.


Responsibilities:

  • Oversee and manage various administrative tasks to support the team's operations.
  • Schedule property showings based on inquiries received via our Office line, coordinating with clients and vendors to arrange convenient showing times.
  • Confirm and adjust appointments as needed, ensuring efficient utilization of time.
  • Assist with contract work, including handling Listing Agreements, As Is Contracts, Addendums, and other necessary documentation.
  • Collaborate closely with team members to schedule vendors and prepare listings for the market.
  • Obtain and update HOA applications for different communities, ensuring accurate and up-to-date information.
  • Communicate with property managers to confirm details and gather necessary information.
  • Collect membership information for each community and maintain records accordingly.
  • Update project management software (Asana) with accurate listing information.
  • Conduct thorough checks of MLS listings to ensure data accuracy.
  • Attend property inspections when necessary to support the team.
  • Perform miscellaneous listing tasks such as making key copies and installing lockboxes.


Qualifications:

  • Strong organizational skills with a keen attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in using various software applications, including Microsoft Office Suite and project management tools.
  • Ability to multitask and prioritize tasks effectively in a fast-paced environment.
  • Reliable transportation and willingness to travel locally for listings, events and meetings.
  • Knowledge of real estate processes and terminology is a plus.
  • Flexibility to handle changing priorities and tasks.


If you are a dedicated and detail-oriented professional who thrives in a fast-paced environment, we encourage you to apply. Join our team and contribute to the success of our real estate operations



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