Executive Administrative Assistant

2 weeks ago

Boca Raton, United States Cetera Financial Group Full time

At Cetera, we strive for continuous improvement and evolution towards excellence. To achieve this, we require the right individuals who can support and ensure our success. Our corporate team is the backbone of our operations, providing support in various areas such as legal, finance, and HR. Cetera Financial Group is currently seeking an Executive Assistant for our company's office located in Boca Raton, FL. Working in support of the President of Summit Financial Networks, the EA provides executive level support and works independently on projects from conception to completion. The ideal candidate will have the ability to work under pressure handling a wide variety of activities and confidential matters with discretion.

What you will do:

* Completes a broad variety of administrative tasks for the President including: managing calendar and emails; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for travel-related meetings; prepare presentations and spreadsheets.
* Plans, coordinates, and ensures schedules are followed and respected. Acts as "gatekeeper" to President.
* Perform personal tasks that facilitate the President's ability to effectively run the organization.
* Communicates directly, and on behalf of the CEO with internal and external stakeholders at all levels.
* Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
* Provides a bridge for smooth communication between the CEO and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management.
* Works closely and effectively with the CEO to ensure that they remain well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment.
* Manage a variety of special projects, some of which may have organizational impact.
* Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence.
* Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures

What you will have:

* Minimum 10 years' of experience supporting C-Level Executives with heavy calendaring, travel arrangements, and personal support
* Strong Microsoft Office experience
* Strong Experience with bookkeeping and basic accounting using QuickBooks and/or Excel

Compensation:

The base annual salary range for this role is $75,000 to $85,000, plus a competitive performance-based bonus. Base annual salary depends on a wide array of factors, including but not limited to skill set, years and depth of experience, certifications, and location. Base annual salary may also differ significantly due to geography and cost of labor considerations.

#LI-Hybrid

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