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Executive Administrative Assistant

3 months ago

Cupertino, United States Mathys+Potestio The Creative Party® Full time

This is a 12-month contract role based in Cupertino, CA with a pay range of $40-$44.67/HR.


We are seeking an Executive Administrative Assistant to support a Director in the Human Interface Design team for our client, a global tech company. This role requires a proactive self-starter with significant executive assistant experience in a high-tech environment, who is resourceful, creative, and solution-oriented in ambiguous situations.


Key Qualifications:

- 5 years of administrative experience, with at least 2 years supporting Director-level or higher

- Thrive in a fast-paced, deadline-driven environment with composure under pressure

- Team player with a "can-do" attitude

- Skilled in complex calendar management and prioritizing competing requests

- Proactive problem-solver with excellent communication skills

- Highly organized and responsive, willing to be available after hours occasionally

- Detail-oriented, anticipates needs and problems

- Comfortable with minimal direction in an ambiguous environment

- Able to advocate for executive’s schedule and manage expectations

- Interest in project management and team culture building

- Experience in coordinating international and domestic travel, and handling confidential information

- Proficiency with office tools like Calendar, Mail, Keynote, Quip, Slack is a plus


Description:

- Provide administrative support to a Senior leader and their team, including heavy calendar

management, coordinating schedules, and handling last-minute changes

- Balance multiple projects and tasks with impeccable attention to detail and timeliness

- Work autonomously, take initiative, and proactively solve problems

- Manage correspondence, set up meetings, organize catering and team events

- Arrange complex travel plans and process expense reports

- Facilitate office moves and general studio needs


Education:

A Bachelor's degree, AA, or equivalent experience.