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Senior Administrative Assistant

2 months ago

Cupertino, California, United States Russell Tobin Full time
Job Summary

Russell Tobin, a leading professional and technical recruitment and staffing advisory organization, is seeking a highly motivated and detail-oriented Executive Assistant to support their growing U.S. organization.

Key Responsibilities
  • Leadership Support: Provide administrative support to the leadership team across multiple sites, ensuring seamless coordination and communication.
  • Event Planning: Proactively coordinate and assist leadership in planning and organizing events, activities, and calendars, while maintaining a high level of integrity and discretion in handling confidential information.
  • Scheduling and Logistics: Manage complex scheduling requirements, including meetings, travel, and events, while working seamlessly with other assistants and ensuring timely and efficient execution.
  • Liaison and Communication: Act as a liaison for the team across multiple sites, with special attention to time zones and global holidays, to facilitate effective communication and collaboration.
  • Team Activities: Drive key team activities, such as staff meeting agendas, all-hands meetings, and customer engagements, to promote a positive and productive work environment.
  • Travel and Expense Management: Manage group logistics, travel arrangements, and expense reporting, ensuring compliance with company policies and procedures.
Requirements
  • Education: High school or equivalent diploma
  • Experience: 5+ years of senior-level leadership support experience
  • Calendar Management: Experience with executive-level calendar management
  • Travel Coordination: Experience with domestic or international travel coordination
  • Process Design: Experience designing processes to maximize efficiency
About Russell Tobin

Russell Tobin is a certified minority-owned business, committed to creating a diverse environment and proud to be an equal opportunity employer. We offer comprehensive benefits, including healthcare coverage, retirement savings, and employee assistance programs, to support the well-being of our employees.