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Executive Assistant

2 months ago

Danbury, United States Connecticut Innovations Full time

Are you ready to join Connecticut Innovation’s vibrant community of innovators? Connecticut Innovations (“CI”) is Connecticut’s strategic venture capital arm, and we are passionate about serving our portfolio of 220+ companies across various industries, with strengths in life sciences, technology, and climate tech.


Come join one of our quickly growing portfolio companies, Perosphere Technologies


Perosphere Technologies is hiring an Executive Assistant to join the team based in Danbury, CT This will be an onsite role, 5 days a week. This is an exciting opportunity for a motivated professional to contribute to the success of our company and work closely with senior executives.


About the Executive Assistant Position:

We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will be a detail-oriented, organized, and proactive individual capable of managing multiple tasks and priorities. The Executive Assistant will play a critical role in ensuring the smooth operation of our organization by handling a wide range of administrative and executive support tasks.


Responsibilities:

Calendar and Schedule Management:

• Efficiently manage complex calendars, including scheduling appointments, meetings, and conferences for the executive team.

• Coordinate travel arrangements, accommodations, and itineraries for business trips.

• Proactively anticipate and resolve scheduling conflicts to ensure optimal use of executive's time.


Communication and Correspondence:

• Act as the primary point of contact for internal and external communications, filtering and prioritizing inquiries.

• Prepare and draft professional correspondence, emails, reports, and presentations on behalf of the executives.

• Screen incoming calls, handle routine inquiries, and redirect or escalate issues as necessary.


Meeting Coordination and Support:

• Organize and coordinate executive meetings, including preparing agendas, taking minutes, and distributing relevant materials.

• Ensure meeting logistics are handled efficiently, such as arranging catering, booking meeting rooms, and setting up audiovisual equipment.

• Track action items, follow up on deliverables, and ensure timely completion of tasks resulting from meetings.


Information Management

• Manage and maintain confidential files, records, and databases.

• Conduct research, gather data, and prepare reports or presentations as required.

• Keep up to date with industry trends, company policies, and key initiatives to provide relevant information and updates to executives.


Administrative Support

• Perform general administrative tasks, including photocopying, scanning, filing, and expense report management.

• Provide support in organizing company events, conferences, and other special projects.

• Assist with ad hoc projects and tasks as assigned by the executive team.


Qualifications

• Bachelor's degree in business administration or a related field (preferred).

• Proven experience as an Executive Assistant or similar role, supporting C-level executives.

• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.

• Strong attention to detail and excellent problem-solving abilities.

• Excellent verbal and written communication skills.

• Proficiency in using productivity tools and software such as Microsoft Office Suite.

• Ability to handle sensitive and confidential information with the utmost discretion.

• Demonstrated ability to work independently and collaboratively within a team.

• Flexibility and adaptability to changing priorities and dynamic work environments.


Note: The above job description is a general overview of the responsibilities and qualifications for an Executive Assistant role. Specific requirements may vary depending on the company and its unique needs.


Compensation and Benefits

We offer a competitive salary and benefits package for the right candidate. This is a full

time position based at our headquarters in Danbury, CT. The Executive Assistant will report directly to the executive team and contribute to the overall success of our organization.


Perosphere Technologies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.