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Executive Assistant
2 months ago
Description
Summary:
Perform a wide variety of administrative and secretarial duties for the Executive and regularly requiring independent judgment and discretion. Interface successfully with all levels of Nuvance Health�s diverse constituency including patients, patients� families, employees, Board of Directors and Medical Staff.
Responsibilities:
1. Coordinates all administrative communications to facilitate efficient operations. Maintains the Executive daily appointment calendar, makes travel and lodging arrangements as required.
2. Types correspondence accurately, such as letters, memorandums, minutes, presentations, reports, etc.in a timely manner. Composes letters/memos on a regular basis to external and internal parties regarding forwarded/requested information, and as required to complete assigned projects.
3. Completes/tracks check requests as required to ensure accurate/prompt payment, i.e., subscriptions, membership dues, conference registrations, etc.
4. Ensures that all correspondence, reports, Nuvance Health Board and Committee minutes are completed in a timely and accurate manner. Attends monthly Board of Directors meetings, takes minutes and ensures their accuracy and compliance with all regulatory agencies including Department of Health and Joint Commission.
5. Ensures appropriate phone coverage and provides back up coverage for others in department as needed. Directs patient complaints to appropriate staff member to ensure timely follow up and resolution of the problem.
6. Maintains appropriate departmental records and establishes departmental filing systems to ensure the expeditious retrieval of information. Maintains organized files of all corporate documents, By-Laws and Board Minutes for Health Quest.
7. Completes and maintains time sheets and attendance records bi-weekly for self and Senior Management Team. Contacts purchasing or vendor promptly the repair of office equipment. Tracks all travel, seminar, entertainment, lodging and meal expense.
8. Maintains proper levels of office supply inventories and maintenance of office areas and copiers to allow staff to complete assigned responsibilities. Monitors office supplies on a regular basis to ensure adequacy of inventory.
9. Schedules and effectively coordinates business engagements (lunches, retreats, parties). Maintains calendar to reflect organized, accurate schedule.
Education: ASSOCIATE'S LVL DGRE
Other Information:
Required: Associates Degree or equivalent experience. Microsoft Word, Excel, Outlook, and Power Point. Requires 5+ years experience supporting Senior Level Management. Maintain confidentiality. Strong written and verbal communication, and organizational skills.
Working Conditions:
Manual: significant manual skills/motor coord & finger dexterity
Occupational: Little or no potential for occupational risk
Physical Effort: Medium to Heavy effort. May exert up to 35 lbs. force
Physical Environment: Generally pleasant working conditions
Company: Nuvance Health
Org Unit: 1824
Department: Supply Chain Admin
Exempt: No
Salary Range: $24.92 - $46.28 Hourly
