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Senior Executive Administrative Assistant
2 months ago
Chipton-Ross is seeking a dedicated Executive Office Assistant for a contract opportunity.
Key Responsibilities:
As an Executive Office Assistant, you will play a crucial role in supporting the Treasurer within the Finance and Corporate Audit division. The ideal candidate will possess outstanding time management abilities and a proactive approach to tasks. Regular and reliable attendance is essential.
Specific Duties Include:
1. Organizing and managing both domestic and international travel arrangements for designated business travelers, ensuring smooth logistics and timely expense reporting.
2. Compiling and presenting data to provide visibility for travelers, while creating and maintaining both electronic and written communications.
3. Tracking departmental operations and communicating vital information to various stakeholders.
4. Screening and processing incoming and outgoing communications to ensure effective information dissemination.
5. Prioritizing and scheduling management-level appointments to optimize time efficiency, including managing conference room bookings.
6. Collaborating with relevant contacts to facilitate resource acquisition and maintenance.
7. Managing office supplies and coordinating logistics for high-level internal and external events.
8. Offering guidance to junior staff members while working with minimal supervision.
Essential Qualifications:
- Proven experience in developing and maintaining integrated schedules using Outlook.
- Demonstrated ability to coordinate and process travel arrangements.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Extensive administrative support experience at the executive level, with a minimum of 3 years in similar roles.
Preferred Qualifications:
- An Associate's or Bachelor's degree.
- Over 5 years of experience collaborating with executives to establish and manage operational rhythms for leadership teams.
- Experience in data collection, interpretation, and project management for senior leaders.
- Ability to manage multiple deliverables and deadlines with minimal oversight.
- Familiarity with financial services, investment banking, and capital markets.
Education Requirements:
Typically, candidates should possess a high school diploma or GED, along with at least 7 years of relevant work experience or an equivalent combination of education and experience.
Travel Requirements:
Domestic travel may be required for training and meetings.
Work Schedule:
Full-time position, first shift from 7:00 AM to 4:00 PM.
