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Executive Office Assistant

2 months ago

Danbury, United States Chipton-Ross Full time


Chipton-Ross is seeking an Executive Office Assistant for a contract opportunity in New Canaan, CT.

*This position is 100% ONSITE.

RESPONSIBILITIES:
Support the Treasurer within the Finance and Corporate Audit organization. We are looking for individuals with exceptional time management skills who are willing to take initiative. Regular and predictable attendance is required.

POSITION RESPONSIBILITIES:
o Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate
reimbursement and verifies payments to corporate credit cards
o Collects and compiles data to provide visibility of status for traveler's review and/or signature; creates, edits and maintains electronic and written communication
o Tracks and maintains information relative to department and business operations; communicates a wide variety of information to multiple audiences
o Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information
o Prioritizes and schedules management-level employee time and availability for efficient use of time; tracks and maintains designated conference room schedules
o Coordinates with the appropriate focals to support the acquisition and maintenance of resources
o Orders and maintains office supplies; plans and implements logistics for senior executive level internal and external events
o Provides guidance to less experienced employees; works under minimal supervision

HARD REQUIREMENTS:
If hired, successful completion of training is a contingency for this assignment.

REQUIRED SKILLS/QUALIFICATIONS:
o Developing and/or maintaining integrated schedules in outlook
o Experience coordinating and processing domestic and/or international travel arrangements
o Proficient in working with Microsoft products - Word, Excel, Outlook, and PowerPoint
o Experienced with administrative support at vice presidents level
o 3+ years of experience developing and/or maintaining integrated schedules
o 3+ years of experience working with Microsoft Word, Excel, Outlook, and PowerPoint
o3+ years of experience providing administrative support to multiple customers such as vice presidents, directors, and managers
o 3+ years of experience coordinating and processing domestic and/or international travel arrangements

DESIRED SKILLS/QUALIFICATIONS:
o Associate's or Bachelor's degree
o 5+ years of experience in partnering with executives to develop & manage operating rhythm/cadence for executive leadership
teams
o 5+ years of experience collecting, interpreting data, and managing high level projects for executives or senior leadership
o Experience managing & organizing multiple deliverables and deadlines with minimal direction
o Knowledge of financial services, investment banking & capital markets

EDUCATION:
Accredited education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 7 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate + 5 years' related work, Bachelor + 2 years' related work, etc.). In the USA, ABET accreditation is the preferred, although not required, accreditation standard.

TRAVEL: YES
Domestic travel to other client sites may also be expected on occasion for training, meetings, etc.

FULL TIME/FIRST SHIFT
WORK HOURS: 7:00 AM - 4:00 PM