Administrative Assistant

6 days ago

Coral Gables, United States Ascendo Resources Full time

We are seeking a detail-oriented and proactive Administrative Assistant who will also take on responsibilities related to data reporting. This hybrid role combines traditional administrative support tasks with data reporting and analysis functions. The ideal candidate will excel in organizational tasks, possess strong data handling skills, and be comfortable managing multiple responsibilities in a dynamic work environment.



Key Responsibilities:

  • Manage and maintain office files, records, and documentation with a high level of accuracy and confidentiality.
  • Schedule and coordinate meetings, including preparation of agendas and minutes.
  • Handle general office correspondence, including email and phone communications.
  • Perform routine office tasks such as ordering supplies, managing mail, and maintaining office equipment.
  • Collect, analyze, and interpret data from various sources to assist in decision-making processes.
  • Generate and maintain regular and ad-hoc reports, ensuring accuracy and timeliness.
  • Develop and use dashboards and other data visualization tools to present findings effectively.
  • Assist in identifying trends and patterns within data to support strategic planning.
  • Collaborate with team members to refine reporting processes and enhance data quality.



Qualifications:

  • Bachelor’s degree in Data Science, Statistics, Business Administration, or a related field.
  • Bilingual - English & Spanish
  • Basic experience with data analysis tools preferred.
  • Previous experience in an administrative role is a plus.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Excellent organizational skills and attention to detail.
  • Strong communication skills, both written and verbal.
  • Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.





Ascendo is a certified minority owned staffing firm, we welcome and celebrate diversity.

Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, retaliation, parental status, military service or any non-merit factor.

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