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Law Firm Administrator
1 month ago
Job Description:
Boutique law firm in Coral Gables, Florida is searching for a Law Firm Administrator to join our collaborative team. In this role, the administrator will manage the firm’s books and records, supervise staff, and administer the office's day-to-day operations. The ideal candidate has some experience with legal billing, is organized and an effective communicator. This is an in-office, full-time position.
Duties and Responsibilities:
Bookkeeping:
- Record and maintain daily financial transactions, including debits and credits
- Create, organize, and manage financial records, such as cash flow statements and reconciliation statements
- Prepare reports for managing attorneys and trial balances for accounting purposes
- Manage legal billing and generate invoices
- Prepare and manage firm's budget, handle accounts payable and receivable, and track expenses
Human resources:
- Supervise non-attorney staff of three, including assistants and paralegals
- Assist with firm hiring, onboarding, and terminations
- Manage employee benefits
- Manage and execute payroll
Office management:
- Ensure efficient office operations
- Handle vendor contracts, services, and payment
- Liaise with building management
- Work with administrative assistant on stocking office supplies and equipment
- Implement office policies and procedures
Required Qualifications:
- 2+ years of experience with legal billing
- Organized, detail-oriented, punctual, and professional
- Proficient in Microsoft Office programs, including Word and Outlook
- Proficient in Quickbooks
- Proficient in Adobe
- Excellent written and oral communication skills
- Law firm administration or office management experience a plus, but not required
- Familiarity with Ascent, Tymetrix, and/or PracticePanther a plus, but not required
- Spanish speaker a plus, but not required
Compensation & Benefits:
- Competitive salary commensurate with experience
- Paid Federal Holidays
- 15 days of paid time off per year (effective after probationary period)
- Medical Insurance paid in full (effective after probationary period)
- 401K (eligibility is effective after one year of employment)
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