Administrative Assistant

1 week ago

Coral Gables, United States Ascendo Resources Full time

We are seeking an Administrative Assistant to provide high-level administrative support to senior management, assisting with daily operations, scheduling, and communications. The ideal candidate will be detail-oriented, capable of managing multiple tasks simultaneously, and able to maintain discretion and confidentiality. This role requires a professional demeanor, strong organizational skills, and the ability to work effectively with senior executives and various departments.




Key Responsibilities:

  • Manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and organize materials for meetings, including agendas, reports, and presentations.
  • Handle correspondence and communications on behalf of the VP, including emails, phone calls, and mail.
  • Coordinate and manage office operations, including filing, data entry, and document management.
  • Organize and maintain office supplies, equipment, and records.
  • Assist in organizing and coordinating events, conferences, and company functions as needed.
  • Draft and proofread documents, reports, and correspondence for accuracy and professionalism.
  • Support the VP with various projects and initiatives, including research, data collection, and report preparation.
  • Track project timelines and deliverables, ensuring deadlines are met and objectives are achieved.
  • Prepare and process expense reports and ensure adherence to company policies.



Qualifications:

  • Bachelor’s degree in Business Administration or a related field preferred.
  • 1+ year of experience as an administrative assistant, executive assistant, or similar role
  • Bilingual - English & Spanish
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Strong written and verbal communication skills with attention to detail.
  • Professional demeanor with excellent interpersonal skills and the ability to interact effectively with individuals at all levels.
  • Proactive attitude and problem-solving abilities with a focus on efficiency and accuracy.





Ascendo is a certified minority owned staffing firm, we welcome and celebrate diversity.

Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, retaliation, parental status, military service or any non-merit factor.

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