Administrative Coordinator

1 week ago


New York, United States Liaison Artists Full time

At Liaison Artists, we pride ourselves on representing cutting-edge international talent in electronic music with a personalized touch. We are currently looking for a full time Administrative Coordinator to join the team


Tasks include but are not limited to:

  • onboarding new artists by gathering necessary documents to update agency website and internal booking software
  • keeping artist files and shared documents up to date
  • supporting accounting in requesting signed contracts and deposits for each show/festival 
  • oversee and facilitate working relationships with artist management and advancing contacts  
  • enforcing the terms of deal per show as confirmed by agent and coordinating buyouts in the event hotel / ground / meal not provided
  • collecting artwork/flyers/festival assets and sending to artist and/or manager for approval 
  • preparing visa applications for foreign artists traveling in the US
  • coordinating COIs for festivals 
  • collecting ticket counts and coordinating bonus payouts 
  • posting relevant content from agency's roster to social media platforms / official website  
  • attending shows when artists play in town


Our ideal candidate is organized, quick to learn new tasks, and would describe themselves as a problem-solver.


1 year of administrative experience required. Music industry experience preferred. 


New York or Los Angeles candidates preferred.  




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