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Office Coordinator

3 months ago

New York, United States AppleOne Employment Services Full time

Largest privately held staffing agency in the country is seeking an experienced office coordinator for their downtown Manhattan office. The Office Coordinator role is a vital position that provides administrative and payroll support for the office and serves as a assistant to the Branch Manager.


RESPONSIBILIES:

  • Promptly and courteously answer all incoming calls for the office,
  • Run and manage reports to support to the branch manager and recruiters,
  • Process weekly payroll for temp staff with great attention to detail and timeliness,
  • Responsible for disseminating information to staff by phone or emails,
  • Track and monitor temporary staff attendance, logging details in candidate profiles,
  • Scheduling TEAMS interviews and other meetings the for the recruiters and branch manager,
  • Placing job ads and tracking submissions,
  • Handling initial recruitment calls to screen candidates,
  • Managing onboarding paperwork for hired candidates,
  • Assist with ordering and receiving office supplies,
  • Manage additional projects as needed.


REQUIREMENTS:

  • Sense of urgency and ability to handle multiple tasks simultaneously
  • Strong technical software proficiency with Outlook, MS TEAMS, Excel, GoogleSheets
  • Strong Communication skills both written and verbal
  • Impeccable attendance and punctuality - Ability to work on site in downtown Manhattan
  • Ability to work independently and have quite workspace for home office


AppleOne provides healthcare, dental, vision, 401K with match, PTO and sick time, as well as other additional benefits. This position is a full time, permanent position with growth opportunities.