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Event Coordinator

1 month ago

North Palm Beach, United States JP Sports + Entertainment, Inc. Full time

This position of Event Coordinator requires a highly organized, hard-working event management, operational and/or hospitality specialist to assist in the execution of Company’s events and programs.


This position will be heavily involved with coordinating the day-to-day duties surrounding pre-event, on-site and post-event planning and execution of Company managed events and projects. In addition to event- and/or project-specific duties, they will also assist the team with various additional tasks to include administrative support, communications, etc.


ROLES & RESPONSIBILITIES:

  • Assist Owner & CEO, Vice President and Chief of Staff as necessary.
  • Coordinate various logistics with third-party host venue(s) relative to the hosting of Company managed events, functions, etc.
  • Plan and execute numerous activations to include communications, pre-event planning, on-site execution and post-event reporting.
  • Contact and liaise with local, regional and national vendors engaged by Company to ensure all products and services are executed in a timely and cost-effective fashion.
  • Assist with creation and implementation of detailed operational timelines, checklists, etc.
  • Carry out assigned tasks with limited supervision, including the management and implementation of event operational and/or hospitality tasks and projects.
  • Supervise and manage certain operational staff members as well as on-site support staff including those from host venue(s).
  • Assist with sourcing vendor / venue selection including price comparisons and analysis.
  • Assist with all aspects of event signage creation and development with third-party vendors.
  • Assist with execution of Sponsor travel logistics to include air/ground transportation, accommodations, etc.
  • Assist with set-up and execution of golf tournaments, sports programs and outings.
  • Assist with “In-Kind” Sponsor Services to include communications, fulfillment of all deliverables and servicing.
  • Assist with On-Course/On-Site Activations to include communications, outreach and servicing.
  • Assist with research, procurement and fulfillment of merchandise for gifting, prizing and awards
  • Assist volunteer recruitment and training to include communications, etc.
  • Assist as necessary with certain aspects of Company business development efforts.
  • Manage and track shipping for deliveries for events and activations.
  • Assist with office administration pre- and post-event including vendor contracts, invoices and payments, financial reconciliation, communications, etc.
  • Assist Company with inventory control to include at Company HQ and at all events, etc.
  • Implement best practices and standards in guest services at all events.


REQUIREMENTS:

  • 3-5 years of experience in golf, sports and/or entertainment is preferred.
  • Strong passion for company goals and policies.
  • Possess passion, knowledge and expertise in golf, sports and/or entertainment.
  • Consistent, professional demeanor and relentless work ethic.
  • Demonstrate proven success in working with other team members and/or partners as well as promote a “team-oriented” attitude.
  • Developed experience, coordinating and managing events, activations and hospitality.
  • Effective at managing an operational budget for maximum efficiency.
  • Manage vendor partner relationships for a wide array of products and services.
  • High level of initiative and works well independently as well as in a team environment.
  • Strong attention to detail and highly organized.
  • Well-developed analytical and problem-solving skills.
  • Possess excellent verbal skills and have the ability to communicate clearly and professionally.
  • Capable of adeptly presenting plans and materials to colleagues, clients and vendors.
  • A “self-starter” and have a “no job is too small” attitude.
  • Able to lift 35 pounds
  • Proficiency with Microsoft Office Suite, Adobe Creative Cloud and comfortable learning other programs that may be required
  • Ability to be flexible and able to travel and work weekends, holidays, etc. as needed.
  • Required to travel approximately 25 percent of the year.