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Catering & Events Coordinator

2 months ago

Palm Beach, United States The Mar-a-Lago Club Full time
Job DescriptionJob DescriptionBe a part of the most exclusive club in Palm Beach…

The Mar-a-Lago Club exemplifies elegance and excellence. From the moment our members and guests arrive, the Club’s mission is to provide the finest experience anywhere in luxury, relaxation, dining, entertainment and recreation. This is achieved through the Club’s majestic location, world-class amenities, and the superior service provided by our dedicated staff.

If you wish to join an elite team, The Mar-a-Lago Club is currently hiring. Successful candidates must have a passion for the hospitality industry, commitment to excellence, great communication skills, strong work ethic, and understand the importance of teamwork.

Applications are now being accepted for the following position:

Catering & Events Coordinator


Summary The Catering & Events Coordinator is responsible for supporting the planning of all events by the Director of Catering & Events (“the supervisor”) as well as the planning and the execution of small scale events under the guidance of the supervisor.

Essential Duties and Responsibilities

Other duties may be assigned.

Takes detailed telephone and email messages in a timely, professional and client centric manner.

Promotes the image and services of the Club.

Attends tours of the Club’s facilities with the supervisor to take detailed notes.

Prepares written event contracts as directed by the supervisor and submits to the Managing Director for approval.

Meets with clients to plan and organize events under the direction of the supervisor.

  • Communicates effectively with clients to understand their overall vision and requests.
  • Assists clients in the selection of linens, flower arrangements, entertainment, and menu items.
  • Maintains communication with client throughout the event planning process to ensure customer satisfaction.

Coordinates with the Executive Chef to obtain menus for all Club events.

Maintains deposit schedule and follows up on all contractual payments for events as well as necessary documentation, insurances, etc. for every event.

Drafts floor plans for functions.

Helps create Banquet Event Orders (BEOs) to distribute to departments.

Prepares 12 Day Reports on a weekly basis and event calendar on a Monthly Basis.

Prepares and distributes BEO packets.

Attends weekly BEO meetings.

Maintains an accurate file system and files correspondence and other records, including event files.

Adheres to all Club policies, procedures and safety protocols at all times.

Assists in the planning and execution of member events.

Assists the supervisor with planning and day-of coordination of large scale events.

Maintains effective communication with each department to ensure guest satisfaction.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: Bachelor's degree (B. A.) from four-year College or university; or two to three years related experience and/or training; or equivalent combination of education and experience.

Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers, members/guests, vendors or employees of the organization.

Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills: To perform this job successfully, an individual should have knowledge of Database software; Spreadsheet software and Word Processing software. Knowledge of All Seated and Google Suite is preferable.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to walk and talk or hear. The employee is frequently required to stand; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to sit; stoop, kneel, crouch, or crawl and taste or smell. The employee must frequently lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

We offer a competitive benefits package including:

  • Paid Time Off (vacation & sick/personal time)
  • Paid Holidays
  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Company Paid Life Insurance
  • Voluntary Life Insurance
  • Company Paid Short & Long Term Disability
  • Accident Coverage
  • Critical Illness Coverage
  • Hospital Indemnity Coverage
  • Legal Plan Insurance
  • Identity Theft Protection
  • Pet Insurance
  • Employee Assistance Program
  • 401(k) Retirement Savings Plan

EOE/DFWP