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Event Coordinator

2 months ago

Palm Harbor, Florida, United States SCI Full time

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Event Planner | SCI Jobs

Join Our Talent Community - Funeral Director Interest

SCI Shared Resources, LLC Event Planner

Our team is dedicated to honoring lives. We value our team members.

Imagine the opportunities of becoming part of a Great Place to Work.

This role involves orchestrating and executing detailed events within tight timelines. You will plan, coordinate resources and vendors, and implement event strategies that align with the family's preferences and contractual agreements. Clear communication of instructions, expectations, budgets, and deadlines to vendors and support staff is essential.

KEY RESPONSIBILITIES

Event Coordination

Organizes events by reviewing contracts and consulting with the Funeral Director for clarification.

Schedules internal resources, including but not limited to, adequate facility space for the event size, equipment, tables, chairs, podiums, decorations, vehicles, drivers, and attendants.

Contacts and coordinates with vendors, clearly communicating expectations, budget, and timelines.

Manages the implementation of service arrangements (visitation, funeral, reception, or graveside) as per contractual agreements.

Inspects vendor products and addresses any issues that arise.

Provides instructions to support staff for setup, work assignments during events, and cleanup.

Works alongside support staff to set up arrangements and may assist with event support.

Available during events to troubleshoot any issues.

Ensures events meet or exceed the family's expectations.

Handles various event planning tasks such as ordering memorabilia, stationery, scanning photos, coordinating electronic presentations, music, or drafting obituaries.

Administrative Duties

Collaborates with Corporate Products to source local vendors for catering, floral arrangements, and other local service products.

Obtains pricing and ensures that inspections are compliant and business practices are in good standing.

Develops catering menus.

Works with Corporate Products to follow guidelines for vendor contract and pricing approval.

Maintains vendor Key Performance Indicators and metrics regarding contract compliance.

Creates and updates the Event Playbook, including event plans, KPIs, and lessons learned.

Documents areas for improvement and reviews with management to implement enhancements.

Additional responsibilities as assigned.

MINIMUM REQUIREMENTS

Education

Associate's degree in hospitality, event planning, or a related field is required. Two (2) years of event planning experience may be considered in lieu of a degree.

Experience

At least one (1) year of event planning or catering experience is strongly preferred.

Knowledge, Skills, and Abilities

Proficient in MS Office and computer literate.

Able to utilize proprietary software for administrative tasks.

Work Conditions

Work Environment

Primarily indoors, with some outdoor work required in various weather conditions.

Professional attire is required when interacting with families.

Work Postures

Frequent periods of sitting or standing for up to 6 hours per day.

Occasional climbing of stairs to access buildings.

Physical Demands

Physical effort requiring manual dexterity is necessary, including paperwork, calculators, computers, and phone usage.

Work Hours

Flexibility in availability is essential.

Standard hours include nights and weekends, which is when most services occur.

Typically, less than 20 hours a week is worked M-F 8am-5pm.

Limited local and/or multiple location travel may be required.

Who We Are

We are a company dedicated to supporting families during challenging times. Our team members are passionate about their work and committed to the well-being of the families we serve.

The Dignity Memorial name represents trust and excellence. As the largest provider of funeral, cemetery, and cremation services in North America, we are committed to celebrating the life and legacy of every loved one with professionalism, compassion, and meticulous attention to detail.

Equal Opportunity Employer, M/F/D/V

SCI Shared Resources, LLC is committed to an inclusive, barrier-free recruitment and selection process. Upon request, we will provide appropriate accessibility options to all applicants with disabilities.