Event Coordinator

1 month ago

Vero Beach, United States Senior Resource Association Full time

About the Organization

Senior Resource Association (SRA) is a 501 (c)(3) non-profit organization that provides services to support and advocate for independence and dignity of older adults throughout Indian River County. Our organization was established in 1974 to provide services and programs that promote an active, healthy, and independent lifestyle for older adults. We provide and manage the Meals on Wheels of Indian River County programs, Adult DayAway programs, In-Home Services, and Transportation for seniors and their families. With two locations in Vero Beach and Sebastian, SRA operates the only state-licensed Adult DayAway programs in the County. Our goal is to keep seniors healthy and in their own homes for as long as safely possible. Due to memory loss, brain injury, food-insecurity, and/or lack of socialization, all families have a special need for their loved one that leads them to Senior Resource Association. SRA is recognized as the lead agency in Indian River County for homebound and community-based services for seniors and adults aged 18 and older.

In addition, SRA is the county-designated public transportation provider. Our fixed-route buses provide service along 15 routes throughout Indian River County, and part of St. Lucie County. Our demand-response service picks up the elderly and disabled at their specified origination point and takes them where they need to go in the community.

Senior Resource Association is an Equal Opportunity Employer and is committed to providing a workplace that is non-discriminatory and affords equal treatment to all and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

For more details, visit www.SeniorResourceAssociation.org.

Primary Function: The Events Coordinator is responsible for planning, coordinating, and executing non-fundraising special events that support our non-profit organization's mission. This includes community engagement projects, staff functions, and other events aimed at enhancing community relations and organizational culture. Additionally, the Events Coordinator plays a crucial role in assisting with the management of key fundraising events, including the Annual Bingo Luncheon and the Annual ProAm Golf Tournament.

Principal Responsibilities: These are examples of the type of work performed. Management reserves the right to add, modify, change, or rescind work assignments as needed.

  • Plan, organize, and execute non-fundraising events that promote community engagement and support the organization's mission.

  • Coordinate staff events in collaboration with HR to enhance employee engagement and organizational culture.

  • Manage community events, such as Santa for Seniors, with support from the Community Outreach Manager.

  • Oversee logistics for Silver Tones concerts and associated events/receptions, with support from the Volunteer Manager.

  • Coordinate volunteer appreciation events in collaboration with the Volunteer Manager to recognize and enhance volunteer engagement.

  • Collaborate with the Marketing & Events Director to develop and promote event concepts, themes, and strategies.

  • Coordinate event logistics, including venue selection, vendor management, catering, and guest lists.

  • Manage, solicit, coordinate, and execute the silent auction at the Annual Bingo Luncheon, ensuring a successful fundraising outcome.

  • Solicit and coordinate tee signs for the Annual ProAm Golf Tournament, working with sponsors and ensuring timely delivery.

  • Track and manage in-kind donations, ensuring accurate record-keeping and reporting.

  • Track and manage fundraising event RSVPs as directed by Marketing & Events Director

  • Work with marketing teams to promote events through social media, email campaigns, and other communication channels.

  • Maintain accurate records of event plans, budgets, and outcomes for future reference and evaluation.

  • Conduct post-event evaluations to assess success, gather feedback, and identify areas for improvement.

  • Stay informed about industry best practices and trends in non-profit event planning. and management.

  • Respect the confidentiality of all event participants and organizational information.

  • Perform other duties as assigned.

Knowledge, Abilities, and Skills:

  • Strong understanding of event planning and management principles, particularly within a non-profit environment.
  • Excellent organizational and project management skills, with the ability to manage multiple events simultaneously.
  • Strong communication skills, both verbal and written, with the ability to work collaboratively with diverse teams and independently.
  • Proficiency in Microsoft Office Suite.
  • Attention to detail and problem-solving skills.
  • Ability to handle sensitive information with discretion and maintain confidentiality.
  • Familiarity with donor management systems, such as Raiser’s Edge, is a plus.

Education and Experience:

  • Bachelor’s degree in Event Management, Non-Profit Management, Hospitality, Public Relations, or a related field, or equivalent experience.
  • Minimum of 2 years of experience in planning and executing successful events, preferably within a non-profit organization.
  • Experience with community engagement and fundraising. (Preferred)

Other Job Characteristics:

  • Work is performed in both office and event environments.
  • Use of computers and standard office equipment.
  • Minimal travel may be required related to the scope of work.

License/Certifications:

  • Valid driver's license required.

Pay Range: $19.95-$25.96 / Hourly, Non-Exempt

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