Executive Assistant to CEO
5 days ago
Top-Tier Family Office is seeking a highly skilled and experienced Executive Assistant to provide administrative support to the CEO. This is a permanent role in West Palm Beach, Florida.
Key Responsibilities:
- Support the CEO with daily operations, managing schedules, coordinating meetings, and handling confidential information with discretion.
- Handle all logistics related to the CEO, interacting with leadership, internally and externally.
- Provide high-level administrative support to the CEO, including managing calendars, scheduling appointments, and organizing meetings.
- Work outside of normal business hours when required.
- Coordinate and prepare materials for meetings, presentations, and reports.
- Handle confidential and sensitive information with the highest level of discretion.
- Research and find items online.
- Schedule appointments, such as doctor's visits and car maintenance.
- Conduct research on specific topics or gather information.
- Research local services or businesses.
- Coordinate with pharmacies for refills and new prescriptions.
- Experience working with UHNW individuals, private aviation, yachts, and helicopters.
Qualifications:
- Bachelor's degree or equivalent experience.
- Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.).
- Strong communication skills, written and verbal.
- Ability to prioritize and meet deadlines, keeping information confidential.
- Minimum of 7-10 years of experience as an Executive Assistant, preferably in a family office or similar high-demand environment.
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