Executive Assistant to CEO

5 days ago


West Palm Beach, Florida, United States Social Capital Resources Full time
Executive Assistant to CEO

Top-Tier Family Office is seeking a highly skilled and experienced Executive Assistant to provide administrative support to the CEO. This is a permanent role in West Palm Beach, Florida.

Key Responsibilities:

  • Support the CEO with daily operations, managing schedules, coordinating meetings, and handling confidential information with discretion.
  • Handle all logistics related to the CEO, interacting with leadership, internally and externally.
  • Provide high-level administrative support to the CEO, including managing calendars, scheduling appointments, and organizing meetings.
  • Work outside of normal business hours when required.
  • Coordinate and prepare materials for meetings, presentations, and reports.
  • Handle confidential and sensitive information with the highest level of discretion.
  • Research and find items online.
  • Schedule appointments, such as doctor's visits and car maintenance.
  • Conduct research on specific topics or gather information.
  • Research local services or businesses.
  • Coordinate with pharmacies for refills and new prescriptions.
  • Experience working with UHNW individuals, private aviation, yachts, and helicopters.

Qualifications:

  • Bachelor's degree or equivalent experience.
  • Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.).
  • Strong communication skills, written and verbal.
  • Ability to prioritize and meet deadlines, keeping information confidential.
  • Minimum of 7-10 years of experience as an Executive Assistant, preferably in a family office or similar high-demand environment.

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