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Office Manager

2 months ago

Houston, United States MK Search Full time

Our Northwest Houston client is seeking a temporary Office Manager who possess strong skills in technology, administrative tasks, and attention to detail. The Office Manager will handle various daily office and administrative tasks, as well as independent activities and projects, playing a crucial role in ensuring the smooth operation of our corporate office and


RESPONSIBILITIES

  • Conducting general administrative tasks, data entry, documentation, maintaining office supplies, and coordinating office events.
  • Collaborating with leadership and building management to uphold office/building policies as necessary.
  • Acting as the primary contact for building-related needs such as maintenance, AC, weather issues, access cards, parking, and building events.
  • Working closely with executive leadership.
  • Managing travel bookings, including hotel and rental car reservations.
  • Handling receipts and monthly expense reports.
  • Coordinating office seating and employee engagement activities.
  • Ensuring the office is organized and visually appealing to promote efficiency.
  • Managing supply inventory and ordering office supplies and refreshments.
  • Overseeing office suite activities and access.
  • Coordinating and maintaining office equipment and facilities.
  • Addressing office-related issues or concerns promptly.
  • Supporting meetings by confirming space, supplies, technology, meals, etc.
  • Providing notary services.
  • Answering phones, routing calls, and greeting/directing visitors.
  • Managing incoming and outgoing mail, including international shipping and receiving.
  • Assisting with special projects such as planning the annual awards ceremony and sending holiday cards and gifts.
  • Partnering with the Technology Manager to support technical requirements for the corporate office.
  • Collaborating with HR and IT for onboarding new hires.
  • Posting payments from vendors or retail properties as needed.
  • Managing corporate birthday/anniversary notifications.
  • Providing administrative support to executives and team members as needed.
  • Handling ad hoc requests as necessary.


QUALIFICATIONS

  • Previous experience as an Office Manager or Office Administrator.
  • Exceptional written and verbal communication skills, and excellent email management.
  • Proficiency in Microsoft Office 365.
  • Ability to implement procedures in a fast-paced and evolving environment.
  • Self-starter capable of working independently.
  • Project management experience.
  • Notary certification.
  • Ability to handle client complaints or issues with ease.
  • Excellent organizational skills.