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Office Manager

3 months ago

Houston, United States TPI Staffing, Inc Full time
Job DescriptionJob DescriptionAuto Shop Office Manager Possible Temp to HireHours: Monday – Friday, 7:00 AM – 4:00 PM

As an essential member of our team, you will oversee the efficient operation of our auto shop while ensuring strict adherence to DOT regulations. Your strong organizational skills and attention to detail will be instrumental in managing paperwork, coordinating schedules, and maintaining accurate records as the liaison between the auto shop and the accounting department.
Key Responsibilities:
  • Manage and maintain DOT compliance for all drivers and vehicles.
  • Oversee inventory control for automotive parts and supplies.
  • Process purchase orders and manage vendor relationships.
  • Coordinate with the accounting department on financial matters.
  • Provide administrative support to the auto shop team.

DOT Compliance:
  • Set drivers up in the system and keep the electronic logs updated, as well as, reconcile gas card expenses.
Inventory Management:
  • Parts Ordering: Identify parts and supplies needed for repairs and maintenance based on job requirements and customer requests.
  • Research and source reliable vendors and suppliers for automotive parts and negotiate favorable pricing and terms.
  • Place purchase orders with suppliers, ensuring timely delivery of parts and supplies.
  • Track and monitor order status, resolving any issues or delays with suppliers as necessary.
  • Coordinate with technicians and service advisors to ensure accurate and timely fulfillment of parts orders.
  • Collaborate with the accounting department to ensure accurate bookkeeping and financial record keeping.
Requirements:
  • Proven experience as an office manager, preferably in an auto shop environment.
  • Excellent organizational and multitasking skills with keen attention to detail.
  • Proficient in using office management software, including accounting and inventory management systems.
  • Exceptional communication and interpersonal skills.
  • Ability to work under pressure and meet deadlines.
  • Knowledge of automotive terminology and basic mechanical concepts is preferred.
  • Familiarity with accounting principles and financial management is a plus.
  • High school diploma or equivalent qualification; additional certifications or vocational training is a bonus.

Benefits After Conversion:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance