Office Manager

2 weeks ago

Houston, United States Wood Mackenzie Full time

In the middle of the energy transition, businesses and governments are faced with significant challenges. But the pace and scale of change mean every decision is made under mounting pressure. Now, more than ever, companies need reliable data, analytics and actionable insight.

Wood Mackenzie is the leading global provider of data and analytics solutions for the renewables, energy and natural resources sectors.

Wood Mackenzie's services include data, analytics, insight, events and consultancy. A trusted partner for over 50 years, Wood Mackenzie's team has over 2,300 experts across more than 30 global locations who cover the entire supply chain.

Wood Mackenzie Values

  • Inclusive - we succeed together
  • Trusting - we choose to trust each other
  • Customer committed - we put customers at the heart of our decisions
  • Future Focused - we accelerate change
  • Curious - we turn knowledge into action
Main Responsibilities
  • Oversee general office operation - primarily of our Houston office but including other allocated regional offices to ensure all aspects of the Facilities are safe and operationally efficient
  • Partner with Facility, Operations, Technology and Health & Safety stakeholders to ensure execution is aligned to global corporate requirements while remaining compliant with local needs
  • Ensure the office(s) comply with local Health & Safety legislation; including but not limited to provision of First Aiders, Fire Marshals, risk assessment, incident logging etc.
  • Liaise with Landlords and Managing Agents with regard to centrally supplied facilities & services (e.g. power, hvac, toilets)
  • Liaise with contractors regarding necessary works (e.g. electrics, plumbing, servicing filter taps)
  • Manage and coordinate all office related contract services (e.g. stationary, supplies and provisions, printers/copiers, confidential waste, security, cleaning etc.). This will include partnering with the Procurement team for sourcing and onboarding as well as managing Purchase Orders
  • Purchase office supplies and equipment and maintain proper stock levels
  • Be the first point of contact for employee queries relating to all aspects of the office and facilities management
  • Manage boardroom and other meeting rooms, office areas and all duties connected to them
  • Promptly manage post, filing documents/paperwork relating to invoices
  • Manage office car parking arrangements, where applicable
  • Maintain organised arrangements in the office storage areas
  • Manage staff locker facilities, if applicable
  • Provide local representation for central corporate carbon emissions activities, reporting and reduction targets
  • Create presentations and other management-level reports, supporting the Regional Head of Facilities
  • Act as a local project lead of all space planning and construction projects for the Houston office
  • Plan and co-ordinate internal moves and changes including layouts as required from time to time
  • Assist in managing dilapidation/reinstatement requirements from office moves
  • Ongoing reactive and planned maintenance to fabric, premises and building services, to include decorative and refurbishment works, obtaining Landlord and planning consents for building works, project management to delivery of all required works
  • Manage any third party stakeholders acting on behalf of Wood Mackenzie in relation to our service charge or lease provisions
  • Support with Administrative work as required, including: organize travel and accommodation for team (incl. visas, currency, taxi bookings), assisting colleagues with expenses, assisting with in-office events
  • Line management duties of small team, as required e.g. Receptionist
Expectations
  • Candidates should have prior experience of managing a team and enjoy coaching others
  • As the key contact for all team members and stakeholders from the business, the candidate should be a great communicator with a proactive approach
  • The candidate should be comfortable working in an intensive environment where tight deadlines are a regular occurrence and have excellent organization and prioritisation skills to succeed in this position
  • Attention to detailed customer orientation and High levels of initiative
  • Proficiency in MS Office applications is essential
  • This role is office based and the successful candidate will be expected to work entirely from their allocated office
  • This role is expected to be a full-time role
  • Due to the global nature of the team, a degree of flexible working will be required to accommodate different time zones


Equal Opportunities

We are an equal opportunities employer. This means we are committed to recruiting the best people regardless of their race, colour, religion, age, sex, national origin, disability or protected veteran status. You can find out more about your rights under the law at www.eeoc.gov

If you are applying for a role and have a physical or mental disability, we will support you with your application or through the hiring process.

Find out more at HRenquiries@woodmac.com

  • Administrative Assistant at HQ Office

    3 months ago

    Houston, United States HQ Office Full time

    Job DescriptionJob DescriptionWe are seeking entry-level admin assistants to integrate with one of several departments. Applicants should have prior experience working in an office environment and must be familiar with creating and maintaining spreadsheets and word documents. Currently, our office is in Northwest Houston on Hwy 290 near Tidwell (77040 ZIP)....

  • Security Officer

    5 days ago

    Houston, Texas, United States Landry's Corporate Office Full time

    Job SummaryLandry's Corporate Office is seeking a highly skilled Security Officer to join our team. As a Security Officer, you will play a critical role in maintaining the safety and security of our facilities and employees.Key ResponsibilitiesConduct regular patrols of company facilities and grounds to identify and report any potential security threats or...

  • Office Manager

    2 months ago

    Houston, United States Sign Company Full time

    Job DescriptionJob DescriptionOversee Office Operations: Manage day-to-day office operations to ensure efficiency and productivity.Schedule Management: Organize and manage schedules for meetings, appointments, and events.Correspondence Handling: Manage incoming and outgoing communications, including emails, phone calls, and mail.Office Supplies Management:...

  • Office Manager

    1 week ago

    Houston, United States Swift Current Energy Full time

    Swift Current Energy, a renewable energy project developer and owner (the “Company”) is seeking an Office Manager to support our Houston, TX office, as well as several members of the executive management team. The Office Manager plays a central role in supporting the Company’s various teams and functions based out of Houston while building a welcoming,...

  • Office Manager

    1 week ago

    Houston, United States Swift Current Energy Full time

    Swift Current Energy, a renewable energy project developer and owner (the “Company”) is seeking an Office Manager to support our Houston, TX office, as well as several members of the executive management team. The Office Manager plays a central role in supporting the Company’s various teams and functions based out of Houston while building a welcoming,...

  • Office Manager

    1 week ago

    Houston, United States Burnett Specialists Staffing | Recruiting Full time

    Office ManagerOffice Manager- Houston, TX 77056 Boutique architecture and design firm that provides full architectural & interior design services specializing in the hospitality and residential industries. We are located in the galleria area in a beautiful office and service clients throughout the United States and internationally.The Office Administrator...

  • Office Manager

    1 week ago

    houston, United States Murray Resources Full time

    Join a start-up adventure as an Office Manager in Central Houston. We are looking for an Office Manager extraordinaire for a hemp extraction consumables company that is seeking someone to be the right-hand to the owner.You’ll be the mastermind behind crafting and rolling out brand-new processes and procedures, building the office vibe from scratch. If...

  • Office Manager

    7 days ago

    Houston, United States Murray Resources Full time

    Join a start-up adventure as an Office Manager in Central Houston. We are looking for an Office Manager extraordinaire for a hemp extraction consumables company that is seeking someone to be the right-hand to the owner.You’ll be the mastermind behind crafting and rolling out brand-new processes and procedures, building the office vibe from scratch. If...

  • Office Manager

    1 month ago

    Houston, United States East Harris County Empowerment Council Full time

    Job DescriptionJob DescriptionPosition Title: Office ManagerReports to: ControllerJob Classification: Full-time, Non-ExemptLocation: East Harris County, TXSalary: $45K-$55K annually Position Description:As the Office Manager at EHCEC, you will be the central contact for team members and vendors, ensuring the smooth and efficient operation of our office. This...

  • Office Manager

    3 months ago

    Houston, United States University of St. Thomas Full time

    Job DescriptionJob DescriptionOffice ManagerDepartment (s): University PoliceSupervisor: Chief of PoliceLocation: UST campus - Moran Parking CenterThe University of St. Thomas (www.stthom.edu), a private Catholic university committed to the liberal arts and to the religious and intellectual tradition of Catholic higher education, is seeking an Office...

  • Office Manager

    3 months ago

    Houston, United States University Of St Thomas Full time

    Office Manager Department (s): University Police Supervisor: Chief of Police Location: UST campus - Moran Parking Center The University of St. Thomas (www.stthom.edu), a private Catholic university committed to the liberal arts and to the religious and intellectual tradition of Catholic higher education, is seeking an Office Coordinator for the University...

  • Office Manager

    2 months ago

    Houston, United States Alliance Technical Group Full time

    Job DescriptionJob DescriptionDescriptionPosition: Office ManagerLocation: Houston, TX (based in our Houston office)Salary Range: $45,000 to $50,000 per yearAbout Alliance Technical Group:Alliance Technical Group (formerly RSB Environmental) is headquartered in Decatur, AL, and is a rapidly growing environmental testing, data, and analytics company. With...

  • Office Manager

    1 month ago

    Houston, United States Burnett Specialists Full time

    Job DescriptionJob DescriptionOffice Manager- Houston, TX 77056Boutique architecture and design firm that provides full architectural & interior design services specializing in the hospitality and residential industries. We are located in the galleria area in a beautiful office and service clients throughout the United States and internationally. The Office...

  • Office Manager

    3 months ago

    Houston, United States Munson Marine Inc Full time

    Job DescriptionJob DescriptionWe are looking to hire an Office Manager to join our team! You will be responsible for overseeing the administrative activities of the organization.Responsibilities:Manage records and informationPlan and maintain work facilitiesProvide administrative assistance to management teamEncourage and improve cross-department...

  • Office Manager

    2 months ago

    Houston, United States Energy Erectors Inc. Full time

    Energy Erectors, Inc. (EEI) tackles terrain, technology, and timelines to construct transmission line projects up to 500 kV and has over 30 years of experience building substations and switchyards. With integrated in-house construction, engineering, procurement, and commissioning capabilities, Energy Erectors has the experience and resources to deliver...

  • Office Manager

    2 weeks ago

    Houston, United States MasTec Advanced Technologies Full time

    Overview Energy Erectors, Inc. (EEI) tackles terrain, technology, and timelines to construct transmission line projects up to 500 kV and has over 30 years of experience building substations and switchyards. With integrated in-house construction, engineering, procurement, and commissioning capabilities, Energy Erectors has the experience and resources to...

  • Office Manager

    4 weeks ago

    Houston, United States Vergara Miller Law Firm Full time $45,000 - $65,000

    Job DescriptionJob DescriptionThe Office Manager position requires you to take intitiative, strong work ethic, and to have attention to detail. The Office Manager position is a leadership position which plays a crucial role in ensuring the smooth functioning of the firm's daily operations.. The Office Manager is responsible for various tasks that help...

  • Office Manager

    4 weeks ago

    Houston, United States Addison Group Full time

    Job DescriptionJob DescriptionJob Title: Office Manager Location (city, state): Houston, TX Pay: $55K-$57K Industry: Construction Key Responsibilities:Front Desk & Administrative Support:- Manage calls, mail, deliveries, visitor greetings, and office supplies.Accounting Support:- Process invoices, manage checks, handle waivers, and maintain records.Human...

  • Evening Office Cleaning Specialist

    1 week ago

    Houston, Texas, United States Office Pride of Houston-Montrose Full time

    Job OverviewWe are seeking dedicated individuals for office cleaning roles in East Downtown. The schedule and hours may vary based on the assigned location.For those interested in additional hours, we offer the possibility of increasing hours based on performance.As a leading provider of commercial cleaning services, Office Pride is committed to delivering...

  • Bilingual Personal Injury Paralegal/Case Manager

    2 weeks ago

    Houston, United States Mayday Law Office Full time $20 - $35

    Job DescriptionJob Description Case Managers to work directly with our Personal Injury Attorneys in a high volume, fast-paced office environment. Successful candidates will assist the attorney in developing personal injury cases for Trial/settlement. The position entails extensive contact with clients, insurance adjusters, and medical providers. Must be...