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Office Manager

2 months ago

Houston, United States Swift Current Energy Full time

Swift Current Energy, a renewable energy project developer and owner (the “Company”) is seeking an Office Manager to support our Houston, TX office, as well as several members of the executive management team. The Office Manager plays a central role in supporting the Company’s various teams and functions based out of Houston while building a welcoming, connected, and enjoyable working environment for those who work here day-to-day or who visit from other sites. The focus and scope of this role require a full-time in-office presence.


This role provides a great opportunity to join a successful, high-performing, and rapidly growing renewable energy company with a strong potential for career growth, depending on one’s interests and skills. We value and reward initiative and emphasize a strong commitment to our employees and their responsibilities to their families. Additional information on Swift Current, our projects, and our team is available at www.swiftcurrentenergy.com.


Job Scope:

The primary responsibilities of the Office Manager include the following:


  • Serve as the first point of contact for all visitors to the Houston office, providing the same level of service and welcoming tone to all guests
  • Facilitate in-office meeting schedules and conference room reservations, including oversight of videoconferencing equipment, arrange catering needs, and return conference room to a clean, organized manner following meetings
  • Productively respond to colleagues’ inquiries about office or building matters
  • Liaise with building management and the building security group on an as-needed basis
  • Monitor and order office supplies on an as-needed basis
  • Ensure the office kitchen is well-stocked with beverages, snacks, and related supplies and is maintained in a clean and organized manner
  • Ensure appliances and printers in the office are in working order and up to date with maintenance; change ink cartridges and filters as needed
  • Serve as the primary point of contact for all deliveries of packages, mail, etc. to the Houston office and manage all out-going shipping requests for the Houston office
  • Manage the in-and out-flow of mail for the Houston office and Company at large, including information relevant for individuals or teams of critical mailings and notices
  • Provide support to several members of the executive management team, including coordinating complex scheduling and calendar management, travel arrangements, expenses, and other miscellaneous tasks
  • Maintain a high level of discretion and judgment, able to manage confidential information
  • Support the HR team in new hire onboarding, including completion of employment verification forms, set-up of desks/offices, provision of IT equipment, procurement of building passes, travel arrangements and introductions to the office and colleagues
  • Collaborate with colleagues on Company-wide initiatives, such as coordinating conference attendance, travel plans, and holiday gatherings
  • Organize periodic team-building events, from catered lunches to after-work gatherings
  • Support special events, board meetings, and offsite dinners. Organize hotel room block arrangements and other office-based gatherings periodically
  • Support the accounting and bill payment process as required
  • Ad hoc tasks as required from time to time


Job responsibilities may evolve based on Company needs and individual career growth. Candidate’s interests and skills will help shape the future career growth of this role.


Qualifications:

  • Minimum of three (3) years’ experience in an office management or executive administrative support role (or similar)
  • Prior experience working in a professional office setting, fast-paced, dynamic environment, preferably within the legal, finance, or related industry
  • Strong proficiency in MS Office 365 (Outlook, Excel, Word, Teams, SharePoint, etc.)
  • Previous experience working with the C-Suite level and with external counterparties in a professional and polished manner
  • Prior experience with calendar, travel, and expense management
  • Bachelor’s degree is preferred but not required
  • Active Notary is preferred, or willingness to be certified
  • Current authorization to live and work in the U.S.


Personal Characteristics:

  • Can independently develop timelines and manage an orderly flow of tasks and assignments from inception to completion
  • Has strong time management and multi-tasking skills needed and must be comfortable working in an environment that’s always changing, tolerates ambiguity and changes well
  • Highly organized and detail-oriented with a proactive and solutions-oriented approach
  • People-oriented, with the ability to quickly build relationships across a diverse team
  • Has a demonstrated ability to meet hard deadlines and commitments
  • Innate motivation to create an environment that enables others to work effectively
  • Responsive, with a service mindset
  • Interest and excitement to work in the renewable energy sector
  • Strong written and verbal communication skills