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Business Management Specialist

1 month ago

Tallahassee, United States Tech Army, LLC Full time

Primary Job Duties:

  • Advance Planning Documents (APDs): Manage, coordinate, and write/update APDs, including Annual APDs, As-Needed APD Updates, Monthly Status Reports, CMS Outcomes, and State Specific Goals. Ensure compliance with guidelines from the U.S. Department of Health and Human Services Centers for Medicare & Medicaid Services (HHS CMS) and the U.S. Department of Agriculture Food and Nutrition Service (USDA FNS).
  • Stakeholder Engagement: Develop and maintain strong relationships with teams, vendors, and stakeholders. Facilitate and coordinate meetings to gather, analyze, and finalize APD information.
  • Policy Awareness: Stay informed on CMS HHS and USDA FNS policy updates, regulations, and standards. Serve as the subject matter expert.
  • Education and Training: Provide education on compliance processes, outcome statements, and metric development to project team members and stakeholders.
  • Federal and Departmental Meetings: Participate in meetings with federal partners and the Department.
  • Procurement and Cost Allocation: Engage in procurement development and cost allocation processes, monitoring progress as needed.
  • Reporting: Report on APD development and associated activities to program leadership. Collect and review documentation content from business and technical staff, preparing documents for review and approval.
  • Documentation: Organize material and complete writing assignments following agency standards for order, clarity, conciseness, style, and terminology.

Location:

  • The position may be full-time or remote. Onsite attendance at Client HQW (2415 North Monroe Street, Tallahassee, FL 32303) for select meetings and presentations is required, at the candidate’s expense.

Specific Knowledge, Skills, & Abilities:

  • Education: Bachelor’s degree in business administration, information technology, public administration, management information systems, or a related field from an accredited institution.
  • Experience: Minimum of 3+ years in developing APDs and prior state government/public sector experience with health and human services programs (e.g., Medicaid, MMIS, SNAP).
  • Regulations Knowledge: Understanding of government regulations related to APD writing.
  • Project Management: Experience managing multiple priorities/projects, including scope, schedules, quality, change management, and project financials.
  • Communication: Strong written and verbal communication skills.

General Knowledge, Skills, & Abilities:

  1. Communication: Ability to convey information clearly and effectively in various settings. Active listening skills are essential.
  2. Customer Service: Adept at working with clients and resolving issues.
  3. Decision Making: Makes informed and objective decisions.
  4. Flexibility: Adaptable to change, new processes, and unexpected challenges. Open to constructive criticism.
  5. Interpersonal Skills: Friendly, courteous, and understanding in interactions.
  6. Leadership: Motivates and guides others, adapting leadership styles as needed.
  7. Problem Solving: Identifies, evaluates, and recommends actions to address issues.
  8. Team Building: Inspires and supports team efforts toward common goals.