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Executive Assistant

2 months ago

San Francisco, United States Insight Global Full time

Required Skills and Experience *

5+ years of administrative support experience

Experience with executive calendaring and scheduling meetings

Proficiency with Microsoft Office: Outlook, Word, Excel, PowerPoint

High levels of initiative, organization, and reliability

Must be comfortable working onsite in the San Francisco office 5 days/week


Nice to Have Skills and Experience

Office Management experience


Job Description *

Insight Global is seeking an Administrative Assistant for a 3-month contract to cover and employee on leave. A large focus of this position will be on coordination and oversight of administrative projects for the organization. This position is a key culture carrier, creating a trustworthy source of support for our executives and their assistants. Specific duties of this role, include:

Administrative Projects:

  • Work with C-level executives and their assistants on administrative projects and assignments, developing timelines and ensuring tasks are met. Some examples include (but are not limited to) preparing corporate decks & materials, documenting policies and processes, researching and onboarding external vendors, etc.
  • Coordination of departmental summits, events, and client dinners. Serve as an internal resource to summit organizers and executive assistants in preparations for meetings summits and events.
  • Backup Coverage & Assistance: serve as a back- up coverage to executive assistants and office managers during breaks and absences.
  • Heavy scheduling and calendar management
  • Organize and manage domestic travel arrangements
  • Process detailed expense reports on monthly basis
  • Assist with task follow-up and meeting note taking by request.
  • Assist with other general administrative support duties as assigned.