Administrative Assistant

1 week ago

Tucson, United States Luxe Realty Photography Full time

Luxe Realty Photography is seeking an Administrative Assistant to work under the supervision of upper management to support us in our day-to-day operations. The Administrative Assistant will perform daily clerical work, manage staff calendars and client portals, provide logistical assistance for both staff meetings/events and client presentations/classes, and conduct quality control checks for all MLS photography. In addition, this position manages pre-created content for social media platforms.


The ideal candidate is familiar with Adobe Lightroom and/or Photoshop, has a creative eye with attention to detail and is experienced in handling a wide range of administrative tasks, while working independently with minimal supervision. This person must be exceedingly well-organized, efficient, well spoken, dependable, proactive and have the ability to maintain a high level of professionalism and confidentiality while interacting with both staff and clients.


LOCATION: Tucson, Remote (You must be located in Tucson, Arizona or within 15 miles of)

POSITION TYPE: Full-time

SCHEDULE: A minimum of 30 hours per week, Monday through Saturday

Main Working hours | 12pm - 5pm

On-call hours | 9am - 12pm

PAY: Training $15/hr | $18/hr upon completion of training

BENEFITS: Accrued PTO


ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Provides administrative support including correspondence, quality control checks, CRM management, scheduling, data entry, meeting and event coordination and other general administrative tasks
  • Manages communications with clients, team members, and vendors and ensures interactions are professional and courteous
  • Answers, directs, and returns all phone calls in a warm and positive manner
  • Maintains email inbox and responds accordingly
  • Onboards new clients and performs courtesy calls to welcome them & answer questions
  • Schedules Property Photoshoots
  • Identifies scheduling conflicts and provides scheduling updates to appropriate team members and clients
  • Briefs photographers on photoshoots that have special requirements
  • Performs quality control checks on all MLS photography
  • Utilizes Adobe Lightroom and Photoshop for deliverables
  • Exports and uploads media to appropriate listings in client portal
  • Drafts a variety of documents (e.g. correspondence emails, newsletters, reports, etc.)
  • Maintains CRM (e.g. updating client information, invoicing, orders, scheduling, document /file handling, etc.)
  • Organizes and updates electronic filing system
  • Maintains and tracks inventory
  • Provides support in managing Luxe social media posts on assigned platforms
  • Arranges a variety of activities (meetings, client onboarding calls, events, presentations, classes, trainings, etc.)
  • Coordinates meeting and event logistics, which can include securing space, arranging for food refreshments, preparing materials and confirming participant attendance
  • Logs all work hours accurately
  • Keeps company provided equipment clean and well maintained


JOB SPECIFICATIONS

Education & Experience

  • A high school diploma or GED; an Associate's Degree or higher preferred
  • Two (2) or more years of Administrative office experience required; customer service experience preferred
  • General knowledge of Adobe Photoshop or Lightroom
  • A background check is required for this position

Knowledge, Skills & Abilities

  • Attention to detail: Must have an eye for detail to ensure day to day specifics are managed excellently
  • Computer skills: Must have advanced computer skills with a good working knowledge of the common software used in our office such as Google applications (i.e. Gmail, Google Docs, Sheets, Forms, Drive, Slides)
  • Ability to communicate effectively, verbally and in writing
  • Ability to problem-solve issues
  • Ability to prioritize projects and manage time
  • Ability to demonstrate persistence to achieve quality
  • Must be honest, dependable and able to meet deadlines
  • Must be punctual, organized and able to handle multiple tasks
  • Self-motivated and able to work independently.
  • Must be available 6 days a week
  • Must have a reliable internet connection


WORK ENVIRONMENT AND SCHEDULE

  • Work is generally performed at home (remote)
  • Standard office equipment is provided, including:

- Cellphone

- Personal Computer

  • The main office hours range from 12:00 pm - 5:00 pm
  • On-call hours range from 9:00 am - 12:00 pm |

During on-call hours employees are only required to answer incoming client/employee calls and provide the necessary assistance. Employees are also required to accurately log/clock their time from the beginning of a call to the end of the time spent assisting the caller.


APPLICATION PROCEDURE

  • Please submit a cover letter and resume, including 2 professional references, to info@luxerealtyphotography.com with the subject line “Attn Hiring Manager: [Your Name] Application”
  • Please refrain from generating ai (chatgpt) responses. This is your chance to demonstrate your own writing skills and voice.

  • Administrative Assistant

    3 months ago

    Tucson, United States Arizona District Court Full time

    Main content Job Details for Administrative Assistant Court Name/Organization: Arizona District Court Overview of the Position: The Administrative Assistant performs clerical and administrative support services for the District Court Executive/Clerk of Court and the Chief Deputy Clerk in the Tucson Divisional Office.

  • Administrative Assistant

    2 months ago

    Tucson, United States St. Luke's in the Desert, Inc. Full time

    Job DescriptionJob DescriptionReports to the Chief Operating Office Administrative Assistant Job SummaryResponsibilities of the Administrative Assistant include comprehensive administrative support to ensure the smooth operation of our office and programs. This role is crucial in assisting the executive team, coordinating office and resident activities, and...

  • Administrative Assistant

    3 months ago

    Tucson, United States Eclipse Mining Technologies, LLC Full time

    Job DescriptionJob DescriptionSalary: This is a part-time position to be worked out of our Tucson, Arizona office. Job SummaryThe role of the Administrative Assistant will provide a wide range of administrative support, including clerical and administrative functions. This position demands proficiency in organizational skills, effective written and verbal...

  • Administrative Assistant

    1 day ago

    Tucson, Arizona, United States Sierra Tucson Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Sierra Tucson. As a key member of our front office staff, you will be responsible for providing exceptional customer service and administrative support to our clients and staff.Key ResponsibilitiesFront Office Operations: Manage the front office,...

  • Administrative Assistant

    2 weeks ago

    Tucson, Arizona, United States Chicanos Por La Causa Full time

    POSITION OVERVIEWUnder the supervision of the principal, the administrative assistant acts as the primary point of contact for the school, welcoming students, families, and staff while providing essential information. This role encompasses the provision of administrative support and the dissemination of information to students, families, and staff members....

  • Administrative Assistant

    2 weeks ago

    Tucson, United States DVA Consulting Full time $20 - $22

    Job DescriptionJob DescriptionDVA currently has an opportunity for a full time Administrative Assistant. This position is in Green Valley, AZ. The Administrative Assistant is responsible for assisting managers with answering phones, managing list and reports on the computer, greeting people and helping team members.Required:• Safety compliance - perform...

  • Administrative Assistant

    7 days ago

    Tucson, United States Luxe Realty Photography Full time

    Luxe Realty Photography is seeking an Administrative Assistant to work under the supervision of upper management to support us in our day-to-day operations. The Administrative Assistant will perform daily clerical work, manage staff calendars and client portals, provide logistical assistance for both staff meetings/events and client presentations/classes,...

  • Administrative Assistant

    1 week ago

    Tucson, United States Luxe Realty Photography Full time

    Luxe Realty Photography is seeking an Administrative Assistant to work under the supervision of upper management to support us in our day-to-day operations. The Administrative Assistant will perform daily clerical work, manage staff calendars and client portals, provide logistical assistance for both staff meetings/events and client presentations/classes,...

  • Administrative Assistant

    2 weeks ago

    Tucson, United States Luxe Realty Photography Full time $18

    Job DescriptionJob DescriptionLuxe Realty Photography is seeking an Administrative Assistant to work under the supervision of upper management to support us in our day-to-day operations. The Administrative Assistant will perform daily clerical work, manage staff calendars and client portals, provide logistical assistance for both staff meetings/events and...

  • Administrative Assistant

    1 week ago

    Tucson, Arizona, United States Chicanos Por La Causa Full time

    POSITION OVERVIEWUnder the supervision of the principal, the administrative assistant acts as the initial point of contact for the school, welcoming students, families, and staff while providing essential information. This role is crucial in delivering administrative support and facilitating communication among students, families, and staff. The individual...

  • Administrative Assistant

    5 days ago

    Tucson, United States PuroClean of Southeast Tucson Full time

    Benefits: Free uniforms Opportunity for advancement Training & development Administrative AssistantPerks: Online Mobile Courses Flexible Scheduling Paid Training for Career Advancement Opportunity to Help People in Times of Need Aggressive Competitive Wages Company and Culture:PuroClean, a leader in emergency property restoration services, helps families...

  • Administrative Assistant

    3 months ago

    Tucson, United States Simply Accounting HR & Taxes Full time

    Job DescriptionJob DescriptionCompany Overview:Simply Accounting, HR, and Taxes is a locally owned and operated Company devoted to providing a variety of Bookkeeping, Accounting, and HR services to businesses of all industries. Job Summary Simply Accounting, HR, and Taxes is currently seeking a forward-thinking professional, interested in exploring a career...

  • Administrative Support Assistant

    1 month ago

    Tucson, Arizona, United States National Park Service Full time

    This position is located at Saguaro National Park in Tucson, AZ. The primary duty is to provide administrative support to the trails program. This position is under the supervision of the park Administrative Officer. Duties will include preparing payroll and travel documents for the trail crew and completing data entry into a variety of agency programs...

  • Administrative Assistant I

    3 days ago

    Tucson, Arizona, United States Roman Catholic Diocese of Tucson Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant I to join our team at the Roman Catholic Diocese of Tucson. The successful candidate will provide administrative support to our Catholic Cemeteries - All Faiths Office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesAdministrative Support:...

  • Administrative Assistant I

    14 hours ago

    Tucson, Arizona, United States Roman Catholic Diocese of Tucson Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant I to join our team at the Roman Catholic Diocese of Tucson. The successful candidate will provide administrative support to our Catholic Cemeteries - All Faiths Office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesAdministrative Support:...

  • Legal Administrative Assistant

    1 week ago

    Tucson, Arizona, United States Arizona District Court Full time

    Position Overview: Judicial Assistant/ParalegalOrganization: Arizona District CourtRole Summary: The U.S. District Court is on the lookout for a Term Judicial Assistant/Paralegal. This role involves delivering high-level administrative assistance along with legal responsibilities to the U.S. District Judge. The successful candidate will play a pivotal role...

  • Court Administrative Assistant

    1 week ago

    Tucson, Arizona, United States Arizona District Court Full time

    Position Overview for Judicial Assistant/ParalegalOrganization: Arizona District CourtRole Summary:The U.S. District Court is in search of a Term Judicial Assistant/Paralegal. This role is pivotal in delivering high-level administrative assistance and legal support to the U.S. District Judge. The successful candidate will be responsible for a variety of...

  • Administrative Assistant to the Judiciary

    5 days ago

    Tucson, Arizona, United States Arizona District Court Full time

    About the PositionThe Arizona District Court is seeking a highly skilled and detail-oriented individual to serve as a Term Judicial Assistant/Paralegal. This is an exciting opportunity to provide executive-level administrative support and legal duties to the court.Key ResponsibilitiesProvide administrative support to the U.S. District Judge, including...

  • Administrative Assistant

    4 weeks ago

    Tucson, United States US Tech Solutions Full time

    Job Title: Administrative Assistant IIJob Location: Tucson, AZJob Duration: 12 months contractSummary: Provide high-level administrative support by conducting research, handling information requests and performing clerical functions.Job Responsibilities:Perform general office duties such as ordering supplies, maintaining records management systems, and...

  • Administrative Assistant

    4 weeks ago

    Tucson, United States US Tech Solutions Full time

    Job Title: Administrative Assistant IIJob Location: Tucson, AZJob Duration: 12 months contractSummary: Provide high-level administrative support by conducting research, handling information requests and performing clerical functions.Job Responsibilities:Perform general office duties such as ordering supplies, maintaining records management systems, and...