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Administrative Assistant

2 months ago

Tucson, United States Luxe Realty Photography Full time $18
Job DescriptionJob Description

Luxe Realty Photography is seeking an Administrative Assistant to work under the supervision of upper management to support us in our day-to-day operations. The Administrative Assistant will perform daily clerical work, manage staff calendars and client portals, provide logistical assistance for both staff meetings/events and client presentations/classes, and conduct quality control checks for all MLS photography. In addition, this position manages pre-created content for social media platforms.

The ideal candidate is familiar with Adobe Lightroom and/or Photoshop, has a creative eye with attention to detail and is experienced in handling a wide range of administrative tasks, while working independently with minimal supervision. This person must be exceedingly well-organized, efficient, well spoken, dependable, proactive and have the ability to maintain a high level of professionalism and confidentiality while interacting with both staff and clients.

LOCATION: Tucson, AZ Remote (Applicant works from home but must live in Tucson or surrounding area)
POSITION TYPE: Full-time
SCHEDULE: A minimum of 30 hours per week, Monday through Saturday
Main Working hours | 12pm - 5pm
On-call hours | 9am - 12pm
PAY: Training $15/hr | $18/hr upon completion of training
BENEFITS: Accrued PTO

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Provides administrative support including correspondence, quality control checks, CRM management, scheduling, data entry, meeting and event coordination and other general administrative tasks
  • Manages communications with clients, team members, and vendors and ensures interactions are professional and courteous
  • Answers, directs, and returns all phone calls in a warm and positive manner
  • Maintains email inbox and responds accordingly
  • Onboards new clients and performs courtesy calls to welcome them & answer questions
  • Schedules Property Photoshoots
  • Identifies scheduling conflicts and provides scheduling updates to appropriate team members and clients
  • Briefs photographers on photoshoots that have special requirements
  • Performs quality control checks on all MLS photography
  • Utilizes Adobe Lightroom and Photoshop for deliverables
  • Exports and uploads media to appropriate listings in client portal
  • Drafts a variety of documents (e.g. correspondence emails, newsletters, reports, etc.)
  • Maintains CRM (e.g. updating client information, invoicing, orders, scheduling, document /file handling, etc.)
  • Organizes and updates electronic filing system
  • Maintains and tracks inventory
  • Provides support in managing Luxe social media posts on assigned platforms
  • Arranges a variety of activities (meetings, client onboarding calls, events, presentations, classes, trainings, etc.)
  • Coordinates meeting and event logistics, which can include securing space, arranging for food refreshments, preparing materials and confirming participant attendance
  • Logs all work hours accurately
  • Keeps company provided equipment clean and well maintained

 

JOB SPECIFICATIONS
Education & Experience

  • A high school diploma or GED; an Associate's Degree or higher preferred
  • Two (2) or more years of Administrative office experience required; customer service experience preferred
  • General knowledge of Adobe Photoshop or Lightroom
  • A background check is required for this position

Knowledge, Skills & Abilities

  • Attention to detail: Must have an eye for detail to ensure day to day specifics are managed excellently
  • Computer skills: Must have advanced computer skills with a good working knowledge of the common software used in our office such as Google applications (i.e. Gmail, Google Docs, Sheets, Forms, Drive, Slides)
  • Ability to communicate effectively, verbally and in writing
  • Ability to problem-solve issues
  • Ability to prioritize projects and manage time
  • Ability to demonstrate persistence to achieve quality
  • Must be honest, dependable and able to meet deadlines
  • Must be punctual, organized and able to handle multiple tasks
  • Self-motivated and able to work independently.
  • Must be available 6 days a week
  • Must have a reliable internet connection

 

WORK ENVIRONMENT AND SCHEDULE

  • Work is generally performed at home (remote)
  • Standard office equipment is provided, including:
    • Cellphone
    • Personal Computer
  • The main office hours range from 12:00 pm - 5:00 pm
  • On-call hours range from 9:00 am - 12:00 pm |
    • During on-call hours employees are only required to answer incoming client/employee calls and provide the necessary assistance.
    • Employees must also accurately log/clock their time from the beginning of a call to the end of the time spent assisting the caller.

 

APPLICATION PROCEDURE

  • Please submit a cover letter and resume, including 2 professional references, to info@luxerealtyphotography.com with the subject line “Attn Hiring Manager: [Your Name] Application”
  • Please refrain from generating ai (chatgpt) responses. This is your chance to demonstrate your own writing skills and voice.
Company DescriptionLuxe Realty Photography is a premier photography company serving real estate professionals in Tucson and its surrounding areas. We provide high-quality media for real estate listings. Our brand portrays luxury and sophistication. It is our mission to elevate the standard of real estate photography in Arizona.Company DescriptionLuxe Realty Photography is a premier photography company serving real estate professionals in Tucson and its surrounding areas. We provide high-quality media for real estate listings. Our brand portrays luxury and sophistication. It is our mission to elevate the standard of real estate photography in Arizona.