Operations Administrator

3 weeks ago


Maitland, United States Primary Recruiting Services Full time

Job Title: Operations Administrator

Location: Maitland, FL

Compensation: $60,000 with 5% bonus

Job Type: Full Time

Benefits: 401k, Healthcare, Paid Holidays, PTO, etc.


Why you should apply:

  • PRS is part of the Orlando Business Journal’s Best Places to Work and Fast 50 lists for 2022 and 2023.
  • Yearly all-expense paid incentive trip.
  • We have a high energy, fast paced & fun working environment.
  • We are a young and growing company with opportunities for promotion.
  • We have an in-depth training program for entry level staff. We are committed to your success
  • We focus on teamwork and collaboration.
  • Dynamic and competitive atmosphere
  • Daily trivia
  • Monthly team building outings (Sports games, Scavenger hunts, happy hours, company dinners, golf scrambles, etc.).


What We are Looking For:

  • Excellent verbal and written communication skills.
  • Exceptional interpersonal skills and customer service.
  • Ability to answer phones in a friendly and professional manner.
  • Proficient in MS Office Suite
  • Able to troubleshoot basic technology issues when needed.
  • Experience processing payroll preferred.
  • Ability to multi-task and work in a highly organized manner, prioritizing tasks, and attention to detail.
  • Understand office management practices and maintain an organized environment.


Job Description:

This role will report to the Operations Manager, have a high degree of interaction with the CEO, COO, and Training and Development Manager.


Day to Day:

  • Morning Reporting – Job postings + Daily call reporting
  • Restock of Snack bar + Coffee bar
  • Geckoboard updating (TV Company Dashboards/checking for accuracy)
  • Budgeting
  • Creating signs/ monthly calendars utilizing Canva
  • Working with T+D Manager to set up new hires training materials
  • New hire desk set up (computer/phone/headset/new hire paperwork/mouse/monitor/etc.)
  • Sending out Monthly GM Leaderboard
  • Organization within the office (closets/ desks/lunchroom)
  • Provide administrative support in areas such as reporting and data entry/maintenance.
  • Answer phone calls, handle transfers, etc.
  • Attend team meetings and training sessions as required.
  • Process payroll: including 401K upload and Workers Compensation upload
  • Take inventory weekly of office supplies and order when needed
  • Monthly Furniture Check – put in tickets as needed
  • Vendor management (Issue calls/ emailing/ in person meetings as needed)
  • Troubleshoot technology issues (computers/headsets/phones/Wi-Fi/etc.)
  • Plan team and company events and outings and adhering to monthly budget.
  • Weekly Invoicing utilizing QuickBooks software
  • Sending Sign-on and Referral bonuses out to candidates as needed
  • Contractor time sheets and invoice tracking
  • Updating placements as they come into the correct spreadsheets
  • Updating P+L with placements
  • Monthly calendar update meetings
  • Client and candidate survey send outs
  • First line of communication with sales members/ leadership/ management
  • Keeping office space tidy/restocking when needed
  • Working closely with Operations manager and CEO on ad-hoc projects and tasks as needed


Ad Hoc Recruiting Support when needed:

  • Posting Jobs
  • Sending LinkedIn messages
  • Stepping in and helping in certain situations (maternity leave/ extenuating circumstances with recruiters)


Who We Are: Primary Recruiting Services (PRS) –is a multi-practice professional search firm with five areas of focus: PRS- Accounting & Finance PRS-Energy, and PRS-Engineering, and PRS-Supply Chain. We are built on a team of highly trained and specialized recruiters that focus on providing candidates, specifically in those industries.



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