Administrative Assistant

4 weeks ago


Gaithersburg, United States Ultimate Staffing Full time

Administrative Assistant

Gaithersburg

Temp to Hire

9am-5pm Monday-Friday

$20-$21/hr.

Key Responsibilities:

  • Critical Thinking and Attention to Detail: Ensure accuracy in all tasks and communications.
  • Phone Management: Answer and direct phone calls as needed.
  • Order Fulfillment: Process and manage orders, including checking inventory and organizing shipments.
  • Administrative Support: Assist with various administrative tasks including managing Excel spreadsheets, drafting written communications, and supporting other team members.
  • Daily Operations: Check emails and dashboard for tasks, call vendors and factories, gather order details, support sales reps, manage packages, and distribute mail.
  • Reporting: Provide inventory reports and assist with tracking and reporting for sales reps and clients.
  • Software Proficiency: Utilize MS Office and industry-specific software effectively

Qualifications:

  • High school diploma required.
  • Minimum of 1 year of relevant administrative experience.
  • Proficiency in Microsoft Office and basic Excel skills (sorting, basic formulas).
  • Ability to be resourceful and adapt to industry-specific software as needed.
  • Strong organizational skills and attention to detail.
  • Lift up to 25lbs
  • Small dogs are in office
  • Must pass background check

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.



  • Gaithersburg, United States PeopleShare Inc Full time

    Hiring Immediately! PeopleShare is looking to hire an Administrative Assistant in Frederick, MD starting at $18 an hour! Apply now! or Call at 240-841-7300Job Details for Administrative Assistant: Schedule: M-F 8:00am - 5:00pm Pay Rate: $18 an hour What's in it for you: Great pay rate with company bonus Prominent career path (promote within) Stable...


  • Gaithersburg, United States Roth Staffing Companies Full time

    Job Title: Administrative AssistantLocation: In Office Salary: $20-$21 per hour Employment Type: Temp-to-Perm (TTH) Requested Start Date: ASAP Anticipated End Date: N/A Hours: Part Time (25 hours per week, 9am-3pm M-F or 11am-5pm M-F) Dress Code: Casual Parking: Free Remote/Hybrid: In Office Screenings Required: Background Check Education Requirement: High...


  • Gaithersburg, United States Workforce Genetics Full time

    Job DescriptionJob DescriptionOur client is seeking a highly skilled and experienced Part-time contract Administrative Assistant to provide exceptional support to our management team.The ideal candidate will be a seasoned professional with the ability to support multiple executives. Key responsibilities include calendar and travel management, and execution...


  • Gaithersburg, United States Ultimate Staffing Full time

    Administrative AssistantGaithersburgTemp to Hire9am-5pm Monday-Friday$20-$21/hr. Key Responsibilities:Critical Thinking and Attention to Detail: Ensure accuracy in all tasks and communications.Phone Management: Answer and direct phone calls as needed.Order Fulfillment: Process and manage orders, including checking inventory and organizing...


  • Gaithersburg, United States Level One Personnel Full time

    Job Title: Front Desk Receptionist Location: Gaithersburg, MD (onsite) Starts: ASAP Pay: $17-19/hour Hours: Full-Time, 35 hours a week M-F Job Responsibilities: Greet Clients and Visitors Return any voicemails within 24 hours of receipt Assist with Scheduling Appointments and Workshops Gathering materials for meetings, and preparing meeting space, Assist...


  • Gaithersburg, United States T Lab Inc Full time $20 - $29

    Job DescriptionJob DescriptionWe seek an organized, detail-oriented Administrative Assistant to join our team. This critical role will support the smooth operation of our laboratory's administrative functions. The ideal candidate will be comfortable working in a fast-paced environment and have excellent communication and multitasking skills.Key...


  • Gaithersburg, United States Housing Opportunity Com Full time

    Job DescriptionJob DescriptionAdministrative Assistant to Vice President of MaintenanceThe Housing Opportunities Commission of Montgomery County (HOC) was established in 1974 to better respond to the County’s need for affordable housing. HOC is authorized to acquire, own, lease, and operate housing; to provide for the construction or renovation of housing;...


  • Gaithersburg, Maryland, United States PeopleShare Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at PeopleShare Inc. in Frederick, MD. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and providing excellent customer service to our clients.Key...


  • Gaithersburg, MD, United States Northstar Group Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our companys general administrative activities.Required qualifications:Legally authorized to work in...


  • Gaithersburg, United States National Institute of Standards and Technology Full time

    Summary This notice is issued under direct-hire authority in response to the Creating Helpful Incentives to Produce Semiconductors (CHIPS) Act of 2022 for which NIST has a critical hiring need. This announcement will close at 11:59 p.m. Eastern Time on the date the first 250 applications are received or 09/06/2024, whichever comes first. Responsibilities...


  • Gaithersburg, Maryland, United States Housing Opportunities Commission Full time

    Administrative Support Specialist The Housing Opportunities Commission of Montgomery County (HOC) was established in 1974 to better respond to the County's need for affordable housing. HOC is authorized to acquire, own, lease, and operate housing; to provide for the construction or renovation of housing; obtain financial assistance from any public or private...


  • Gaithersburg, Maryland, United States Housing Opportunity Com Full time

    Job OverviewPosition: Administrative Support SpecialistThe Housing Opportunities Commission of Montgomery County (HOC) is dedicated to addressing the critical need for affordable housing in the community. Established in 1974, HOC is empowered to acquire, manage, and operate housing facilities, facilitate construction or renovation projects, and secure...


  • Gaithersburg, United States Boland Trane Associates Inc & Boland Trane Services Inc Full time

    Job DescriptionJob DescriptionJoin the industry leader! BOLAND provides clients with sustainable and energy efficient solutions for commercial, institutional and industrial buildings in the Washington, DC / Baltimore metropolitan area. We allow building occupants and owners to do what they do best -- focus on business, not buildings.Did you know we have been...


  • Gaithersburg, United States National Institute of Standards and Technology Full time

    Summary The Dept. of Commerce ranked top 5 in the 2023 Best Places to Work in the Federal Government among large agencies for the 12th year in a row! This showcases the Dept's continued commitment to increasing employee engagement, employee satisfaction, & positive perceptions towards diversity, equity, accessibility, & inclusion. Come join our team! NIST...


  • Gaithersburg, Maryland, United States MPF Federal LLC Full time

    Job OverviewMPF Federal LLC is in search of a Senior Administrative Operations Specialist with expertise in Financial Operations, Acquisition Processes, and Travel Management. This role is crucial for delivering comprehensive administrative support to our federal government clientele. The successful candidate will possess prior experience in federal...


  • Gaithersburg, Maryland, United States Xometry Full time

    Job OverviewXometry (NASDAQ: XMTR) is at the forefront of connecting innovative thinkers with manufacturers capable of realizing their visions. Our digital platform equips manufacturers with essential resources to expand their operations while facilitating seamless access for buyers from leading corporations to global manufacturing capabilities.We are in...


  • Gaithersburg, United States Ardent Eagle Solutions Full time

    About Us: Are you ready to join an exceptional team that's rewriting the future of national security and global impact? Welcome to Ardent Eagle Solutions (AES), a dynamic and rapidly expanding small business that's at the forefront of supporting the Federal Government, Department of Defense (DoD), and Intelligence Community (IC) on a global scale. At AES, we...


  • Gaithersburg, Maryland, United States MPF Federal LLC Full time

    Job OverviewMPF Federal LLC is in search of a Senior Administrative Operations Specialist with expertise in Financial Operations, Acquisition, and Travel Support. This role is crucial for delivering comprehensive administrative services to our federal government clientele. The ideal candidate will possess significant federal experience and demonstrate...


  • Gaithersburg, United States Lorven technologies Full time

    Job DescriptionJob DescriptionONLY W2 CONSULTANTS Role: Ab Initio Administration Lead Location: Gaithersburg, MD - can do Remotely But Willing to travel as requested for onsite meetings Job Type : Contract role Job Description: PURPOSE This is an Ab Initio Administration Lead position and not a developer position. We are seeking a highly skilled Ab Initio...


  • Gaithersburg, United States Lorven technologies Full time

    ONLY W2 CONSULTANTS Role: Ab Initio Administration Lead Location: Gaithersburg, MD - can do Remotely But Willing to travel as requested for onsite meetings Job Type : Contract role Job Description: PURPOSE This is an Ab Initio Administration Lead position and not a developer position. We are seeking a highly skilled Ab Initio Admin with a robust...