Administrative Security Specialist

2 months ago

Gaithersburg, United States Ardent Eagle Solutions Full time

About Us:

Are you ready to join an exceptional team that's rewriting the future of national security and global impact? Welcome to Ardent Eagle Solutions (AES), a dynamic and rapidly expanding small business that's at the forefront of supporting the Federal Government, Department of Defense (DoD), and Intelligence Community (IC) on a global scale.

At AES, we don't just embrace change; we drive it. We're in the business of transforming challenges into opportunities, and ordinary careers into extraordinary journeys. As part of our team, you'll be at the heart of groundbreaking missions that shape the course of history and protect our nation's most critical interests.

Our commitment to success doesn't end with our customers; it begins with you. We're dedicated to nurturing the talents of our remarkable employees and propelling them to new heights of excellence. Here, you'll find a culture that empowers you to excel, innovate, and realize your full potential.

Overview:

The objective is to provide an Administrative Security Specialist personnel to assist with a myriad of duties in the overall management and support of Client Security Services for OSY Headquarters and Bureau direct field offices that encompass a footprint extending nationwide.

Background:

The Office of Security (OSY) serves to mitigate the risk to personnel, facilities, property, information and assets through increased initiatives in various security fields via issuance of Department-wide security policies and the application of a multi-disciplined security program extending from the Headquarters to our operating units. OSY plans and implements these policies through developing procedures and delivering security services for the Office of the Secretary and other nationwide Departmental bureaus. Specifically, OSY establishes and enforces policies and procedures for conducting background investigations and granting security clearances; safeguarding classified and sensitive documents and information; protecting Department personnel, facilities and property; assessing threats and determining risks to Departmental assets; ensuring proper communications security; providing guidance to Departmental offices and operating units on security-related matters; and, ensuring compliance with security policies and procedures.

Responsibilities:
  • Manage supplies and inventory for the office
  • Shred and burn bag duties
  • Check for OSY mail in the badge office daily
  • Update spreadsheets for eQIP statuses - reviewed, missing prints, missing paperwork, rejected back for corrections, etc.
  • Assist with required data tracking and compliance reporting
  • Handle Person Identifiable Information (PII)
  • Answer office phone, email
  • Conduct fingerprinting appointments
  • Experience taking photographs for visa/passport and government badges, producing finished badges, and processing fingerprint request
  • Enter data into databases for building access, verification of biographical and security data, processing visit requests, and tracking badges and keys for accountability


Qualifications:

One year or relevant administrative experience

  • Experience developing reports using internal database and Excel
  • Experience managing anothers calendar in Outlook and scheduling meetings
  • Experience assisting with office equipment property inventories


Clearance:
Public Trust

Education:

High School Diploma (or equivalent)

AA or Bachelors Preferred

Benefits and EEO:

At Ardent Eagle Solutions, we offer a comprehensive benefits package to our employees and their families:

  • Medical/Dental/Vision Coverage
  • Matching 401(k) Plan
  • Continuing Education Assistance
  • Paid Time Off

This job description is intended to describe the general scope of work and level of work that is needed to perform while on task with Ardent Eagle Solutions. Other duties may be assigned. Selected candidates may undergo a government security investigation and must fulfill eligibility criteria for accessing classified information. US citizenship may be a prerequisite for certain roles.

Ardent Eagle Solutions is an Equal Opportunity Employer

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