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Engineering Services Project Coordinator

3 months ago

Woburn, Massachusetts, United States Practical Applications, Inc. Full time

The purpose of the Project Coordinator for the Engineering Services department is to support the whole department (W&WW Services, Repairs, and Engineering Consulting) with scheduling, procurement, coordination, customer service, invoicing, cost reporting and departmental finance.

Prepare weekly active project list and status along with costs and labor details. Present weekly report to both teams jointly and individually. Contact customers to collect details regarding purchase orders, shipping, billing, scheduling, and site access. Assist team members with weekly, monthly, and quarterly scheduling, cancellations, and schedule changes. Assist with maintaining field instruments and equipment by managing repairs and maintenance. Support laboratory courier pickups and relinquish chain of custody documents.

Reporting
The Engineering Project Coordinator will report to the Service Coordinator Manager

Duties and Responsibilities

  • Plan and prepare weekly, monthly, and quarterly schedule for W&WW, Consulting, and Repairs
  • Update and present weekly project progress, budget, labor, and material costs
  • Contact customers on scheduling and feedback
  • Review and update time sheet data
  • Prepare, submit, track, input payments, follow up on invoice aging
  • Procure materials needed for both departments, monitor delivery
  • Contact customers with updates on scheduling and billing
  • Maintain all customer financial information, credit lines, update in accounting system
  • Maintain department inventory
  • Oversee vehicle maintenance
  • Keep workspace clean and organized
  • Other tasks and projects as needed and directed by department manager

Qualifications

Education:
Bachelor's degree in business administration or related program

Coordinator shall have a minimum of five years of experience project coordination

Strong organizational skills

Exquisite interpersonal, written, and oral communication skills

Strong accounting and finance understanding and reporting