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Office Assistant

3 months ago

Chattanooga, Tennessee, United States Upstream Rehabilitation Full time

Job Description

JOB SUMMARY:

The Facilities Maintenance Coordinator position is fulltime and will be responsible for general maintenance and upkeep of the Upstream business office along with maintenance request from the clinics. This position will work within the facilities department and will report to the Facilities Maintenance Manager. Duties include, but are not limited to stocking of supplies, changing and maintaining lighting fixtures, light repair of hardware, plumbing, furniture, and equipment as needed. The ability to problem-solve and repair items, by either communicating over the phone or through email. If unable to do this you will be responsible for hiring a contractor to fix the issue. You will be responsible for answering maintenance request by email and through the ticketing system to adequately take care of any clinic's needs in a timely manner. Additional job functions will include traveling to off-site storage for delivery and retrieval of files and for maintenance in clinics as needed. Efficient use of time and resources and a safe work environment is a must. This position will assist other departments as needed with supplies, records, boxes, etc. Some heavy lifting and work on ladders will be required.

JOB RESPONSIBILITIES:

Stocking of supplies and maintaining inventories, including pick-up of supplies necessary to stock the business office. Use of a ladder and tools for maintenance and repairs along with the ability to grip tools and use power tools / equipment for repairs needed. Knowledgeable in light plumbing, electrical, HVAC and general contracting a plus to help determine clinic's needs. Heavy lifting up to 80LB's for moving records and boxes. Ability to problem-solve and repair items, by either communicating over the phone or through email. If unable to do this you will be responsible for hiring a contractor to fix the issue. Hanging and installing fixtures, posters, and therapy equipment as needed. Assistance with clinic build-outs and scheduling of work with contractors to complete RER projects. Responsible for hiring contractors and paying for services by company credit card or by retrieving a W9 for billing purposes. Will be responsible for answering maintenance request by email and through the ticketing system to adequately take care of any clinic's needs in a timely manner. Other duties as assigned.

QUALIFICATIONS:

High School Diploma or GED. Valid driver's license with clean driving records and ability to travel as-needed. A self-starter and exhibit superior professional judgment, analytical and communication skills as well as a high attention to detail. Ability to work in a team environment. Must be able to successfully multi-task and prioritize. Being deadline driven with a sense of urgency is also a key qualification. Construction background / experience is a plus. Be highly organized and astute, able to pay close attention to detail. Possess excellent communication skills in order to effectively interface with our dynamic management team, co-workers, vendors and customers. General knowledge of buildings and maintenance a plus.

Fulltime positions include:

Annual paid Charity Day to give back to a cause meaningful to you Medical, Dental, Vision, Life, Short-Term and Long-Term Disability Insurance 3-week Paid Time Off plus paid holidays 401K + company match

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