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Purchasing Assistant

2 months ago

Tuscaloosa, Alabama, United States University of Alabama Full time

Purchasing Assistant

Tuscaloosa, Alabama, United States

Engineering

Other

Regular Full-time (Benefits eligible)

Closing at: Jun at 22:55 CDT
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Pay Grade/Pay Range: Minimum: $ Midpoint: $19.95 (Hourly N3)

Department/Organization: Electrical and Computer Eng

Normal Work Schedule: Monday - Friday 8:00am to 4:45pm

Job Summary: The Purchasing Assistant aides in procurement-related activities at the college or University level.

Additional Department Summary: The Purchasing Assistant provides purchasing and operational support for the ECE Department. Oversees all procurement processes within the department including receiving all purchasing requests, ensuring all pre-approvals are in place, placing orders, monitoring and tracking packages, and assisting with the distribution of the packages. Reconciles all P-Card purchases in Concur, and at times assist with the reconciliation of other P-Card within ECE. Oversees travel arrangements and submitting reimbursements to faculty, students and guests for UA-related travel, which may include setting up vendors in Concur, establishing tax-exempt status for vendors, uploading receipts, and submitting justification for the travel. Works with select faculty and student groups to purchase supplies and maintain their operating budgets, as well as providing backup support for other ECE departmental staff.

Required Minimum Qualifications: High school diploma or GED.

Skills and Knowledge: Working knowledge in the usage of personal computers and standard application software (Outlook, Word, PowerPoint, Excel). Good organizational, communication, and public relation skills. Successful candidate must show the following skills and traits: punctual and reliable; excellent communication and customer friendly service; efficient and accurate computer and data entry skills; work collaboratively in a dynamic setting; research and prepare comprehensive reports; be highly organized; work at a rapid pace with numerous interruptions; cope with stressful conditions; and demonstrate tact, versatility, and adaptability. Ability to demonstrate a high degree of self-motivation and directional initiative.

Preferred Qualifications: Previous experience with UA purchasing and operating software programs (Concur, buyBAMA, Banner, etc.), knowledge of UA's purchasing and travel policies and procedures, and knowledge of UA bid and sole-source policies.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster

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