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Facilities Scheduling Coordinator
3 months ago
Schedule: 3 to 4 days onsite and 1-2 days remote.
The Facilities Scheduling Coordinator coordinates all aspects of academic room assignments and event scheduling for the campus. Primary accountabilities include scheduling rooms for classes, meetings, special events, and large community events for internal and external groups. The duties include communicating with internal and external groups, giving tours of classrooms and event spaces, completing the rental contract, invoicing, and ensuring the receipt of rental fees. This position ensures proper staff is hired for the day which may include media services, public safety, catering, transportation, and other needs for special events. The Facilities Scheduling Coordinator works closely with the Academic Affairs/Student Affairs Operations Program Manager, Instructional Administrative Assistants, the Facilities Scheduling team, and other support departments to ensure that all aspects of event and room scheduling are completed accurately and on time.
See the classification description for additional information: Candidate ProfileThese qualifications, skills and abilities are critical for success in this position.Throughout the screening process, you will be evaluated based on the demonstration of these qualifications.
- Demonstrated experience with, or ability to use Banner or other complex computerized student information systems and applications
- Demonstrated experience with or ability to use software to place classes/events in open rooms
- Demonstrated ability to gather and analyze data, reason logically, draw valid conclusions, and make appropriate professional judgements
- Demonstrated experience with student/customer-center services
- Demonstrated organizational and time management skills
- Demonstrated experience interpreting, explaining, and applying complex policies and procedures
- Demonstrated ability to establish and maintain cooperative working relationships with faculty, staff at all levels of the College, students, community members, and co-workers
- Demonstrated experience working collaboratively and building relationships across lines of race, culture, gender, sexual orientation, age, ability, and social economic class status to affect positive climate change and remove systemic inequities
- Demonstrated experience multitasking while working independently with little supervision
- Excellent communication skills, both written and verbal
- Demonstrated Project management skills
To be considered, your application must demonstrate these minimum qualifications. (Experience is calculated based on the start and end dates you provide multiplied by the number of hours per week worked).
High school diploma or equivalent plus 2 years of college coursework emphasizing computer-related discipline, business technology or related field (relevant experience may substitute for the degree requirement on a year-for-year basis).
Three years of administrative support experience with the primary focus of the experience encompassing the organization of large volumes of information; and using computer and customer service skills.
Position Grade20Starting Salary ExpectationsThe first two steps of the range are: $53,870 to $55,484 per year. Higher salary placement may be available based on qualifications, experience and internal equity.Position Grade Salary Range$53870 to $86443 Annual SalaryFTE1PCC BenefitsPCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with access to a broad range of benefit options. Includes Health, Dental, and Vision options, Group Life, Long-term Disability, Long-term Care, and Auto and Home Insurance programs.PCC currently fully funds the Oregon Public Employees Retirement System (PERS/OPSRP) pension and contributes an additional 6% into the employee's Individual Account Program under PERS/OPSRP. PCC offers a tax deferred annuity program and a deferred compensation program where employees may save additional pre-tax dollars for retirement.
Additionally, PCC provides a tuition waiver for yourself, domestic partner, and dependent children under 24 years of age. Partial tuition reimbursement for yourself at other accredited institutions (full-time employees only).
Paid Leave: (Pro-rated by FTE for Part-Time Employees)
- Starts at 8 hours of vacation leave per month (additional vacation hours with years of service)
- 8 hours of sick leave per month
- 24 hours of additional personal leave days per year - 12 Paid holidays
For a complete list of PCC benefits, please visit
Work is generally performed in an office area with some exposure to inclement weather when posting signs, checking classroom capacities, etc. Exposure to video display terminal occurs regularly. Job requires significant concentration, both mental and visual, while editing, proofreading and preparing data. Scheduling deadlines often create work pressure. Must stay abreast of technology related to job.
Physical Requirements
Learned physical skill required to perform keyboarding functions. Position requires sitting for long periods in front of video terminal, and periods of standing and walking. Occasional lifting, carrying, pushing/pulling is required for moving surplus equipment and furniture, classroom and special event setups.Background Check RequiredYesPortland Community College complies with the Oregon Veterans' Preference in Public Employment law which provides qualifying veterans and disabled veterans with preference in employment. You will be given instructions during the application process to claim Veterans' Preference in the recruitment of this position, and to provide the documents required for verification of eligibility. Please do not send your documentation to the hiring manager directly. For verification of eligibility, please submit the following documentation:
- Veterans: DD214
- Disabled Veterans: DD214 and Letter from the Department of VA
