Payroll Specialist

1 month ago

Clearwater, United States Vaco Full time

Key Responsibilities:

  1. Payroll Processing:
    • Manage biweekly payroll for internal companies and PEO clients
    • Ensure accuracy in weekly and bi-weekly payroll processing
    • Handle new employee paperwork and data entry
    • Maintain employee deductions, process changes and terminations
    • Enter court-ordered deductions
    • Process payroll and tax documents for multiple clients, adhering to specific schedules
    • Calculate wages, overtime, bonuses, and deductions for various employee types
    • Review and reconcile payroll discrepancies
    • Handle adjustments, corrections, and special payroll runs
    • Process benefit reports and monthly workers' compensation reports
  2. System Management:
    • Utilize payroll software for processing and reporting
    • Troubleshoot system issues and collaborate on improvements
  3. Reporting:
    • Generate and distribute detailed payroll reports
    • Analyze payroll data for trends and improvements
    • Prepare year-end reports, including W-2s and 1099s
  4. Continuous Improvement:
    • Assist in process improvements and efficiency enhancements
    • Participate in payroll-related projects and initiatives
    • Stay informed about industry trends and best practices

Qualifications:

  • 2-3 years of payroll processing experience, preferably in a PEO or multi-client environment
  • Associate's or Bachelor's degree in relevant field preferred
  • Strong understanding of payroll laws and regulations
  • Proficiency in payroll software and Microsoft Office Suite, especially Excel

Preferred:

  • Worker's Compensation experience
  • Professional Employer Organization (PEO) experience
  • Certified Payroll Professional (CPP) designation

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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